CLERK II ADMIN ASST (City Hall)

City Of Augusta•Augusta, KS

2d•$17 - $28

About The Position

Working for the City of Augusta offers a unique opportunity to make a meaningful impact on a vibrant, close-knit community. Known for its welcoming atmosphere and commitment to growth, Augusta is a place where employees are valued as key contributors to the city’s mission of providing exceptional services to its residents. Apply today and join our team! Pay Range: $17.07-$28.46 an hour. Details related to the position are below: Shift: 1st Shift, 5-day work week Hours: M-TH 7.30am – 5.00pm, F 8.00am-12.00pm Grade: 30 Compensation: Pay Range: $17.07-$28.46 an hour. DOQ. The City of Augusta offers a comprehensive suite of benefits to promote health and financial security for employees and their families. Most benefits are available only to full-time employees, working 30 or more hours per week.

Requirements

High School Diploma or GED required.
Proficiency in Microsoft Office Suite, specifically Word, Excel and Outlook.
1+ years of Receptionist/ customer service / clerical experience is preferred.

Nice To Haves

Proven experience as an administrative assistant or similar role.
Prior experience in customer service role.
Experience in municipal government, specifically a Council-City Manager form of government, is preferred.

Responsibilities

Primary point of contact for multi-line phone system; answers and directs incoming calls to appropriate departments and/or individuals; documents and distributes telephones messages.
Greets and assists office visitors; directs visitors to other City departments as required.
Prepares, processes, reviews, and disseminates correspondence, memoranda, contracts, schedules, forms, purchase forms, purchase orders, invoices, and/or other types of documentation.
Updates and maintains records, filing systems, databases, and/or policy manuals.
Assist HR and Finance with Human Resource activities.
Respond to inquiries from residents, businesses, and contractors about services, rates, and department activities.
Handle complaints, requests, and escalate issues to the appropriate supervisor or division as needed.
Assist in compiling data and reports for budgetary, maintenance, or regulatory compliance.
Maintain, update, and retrieve a variety of records and files related to assigned office operations and activities.
Input, verify, and manage departmental data in software systems, including work-order management systems.
Generate utility usage and financial reports for internal and external stakeholders.
Monitor and track department expenses, invoices, and budgets.
Assist in organizing documentation for audits or inspections by local, state, or federal authorities.
Track regulatory deadlines and submit required reports to oversight agencies in collaboration with management.
Participates in both internal and external committees as assigned.
Develop recommendations for improvements in efficiency and effectiveness.
Attend training as required.

Benefits

Medical (including Dental and Vision)- City pays up to 92% of monthly premium depends on wellness level and plan selected.
Paid Vacation
Sick leave
13 Paid Holidays
KPERS Retirement – City contributes approximately 9%, employee contributes 6%
KPERS Life Insurance- Equivalent to 1 ½ times annual salary
Flexible Spending Accounts (FSA and Dependent Care)
Short-Term Disability and Life Insurance
Employee Assistance Program
Tuition Reimbursement
YMCA Health Club Discount
AFLAC
LegalShield