Clerk 2

Jersey City, City of • Jersey City, NJ

6d • Onsite

About The Position

The Department of Administration is seeking a Clerk 2 to support the Office of the City Clerk. Under direct supervision performs clerical work involving the processing of documents in a variety of functions; performs moderately complex and non-routine clerical work; may provide guidance and assistance to other staff. Does other related duties as required.

Requirements

• One (1) year of clerical experience.
• Appointees will be required to possess a driver’s license valid in New Jersey.
• Knowledge of Microsoft Teams and Excel
• Knowledge of office routines, equipment, and practices.
• Ability to comprehend established office routines and department regulations.
• Ability to organize assigned clerical work and develop effective work methods.
• Ability to provide guidance and assistance to staff.
• Ability to make simple arithmetic calculations and tabulations.
• Ability to understand, remember and carry out oral and written directions.
• Ability to perform tasks accurately within prescribed time frames.
• Ability to work effectively with associates, superior officials, and members of the public concerned with the work of the department.
• Ability to sort, index, file, and pull varied types of materials using an established filing system.
• Ability to operate and perform routine maintenance on office machines and other equipment.
• Ability to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units after a period of training.

Nice To Haves

• Certified Municipal Registrars (CMR) Certification
• High School Diploma.

Responsibilities

• Handles Open Public Records Act (OPRA) requests.
• Obtains Certified Municipal Registrars (CMR) for issuance of Vital Records.
• Receives, screens, reviews and verifies documents.
• Receives and screens phone calls.
• Reviews and checks assigned reports, applications, and other documents for corrections and completeness; refers problems to supervisor for resolution.
• Provides guidance and assistance to staff.
• Interacts with the public.
• Opens, time stamps, sorts, numbers, and distributes mail.
• Maintains prepared mailing lists.
• Sorts, indexes, and files checks, cash stubs, vouchers, requisitions and other materials numerically, alphabetically, or according to other predetermined classification, and maintains such files.
• Receives applications, documents, forms and fees; screens, sorts and assembles this information for further processing.
• May wrap packages for shipment by mail or express.
• Assembles materials for distribution.
• Hand stamps letters, papers, and other documents.
• Fills in and checks form letters, circulars, and forms as directed.
• Compiles information and/or numerical data.
• Provides information in person and over the telephone.
• May enter and/or retrieve information on a computer terminal.
• May occasionally perform keyboarding/typing duties, but not as the primary function of the position.
• May assist in requisitioning, storing, and distributing office supplies.
• May assist in preparing and verifying payrolls and makes simple arithmetic calculations.
• Schedules administrative proceedings; may process requests for scheduling changes.
• Receives, logs in and reviews permit applications for completeness and accuracy; issues permits for construction, repair, installation, and demolition operations.
• Coordinates the scheduling of various activities for a park, recreational site, school district or other government entity.
• May transfer information onto forms, form letters, cards, envelopes, labels, charts and transmittals.
• When assigned to a court, prepares the docket (or schedule) of cases to be called and contact witnesses, attorneys, and other parties to collect or provide information; calls court to order, administers oaths to jurors, witnesses, court officers and others, announces postponements, and adjourns court; assists the judge both on the bench and in the chambers.
• Performs other duties as assigned.

Benefits

• Competitive Jersey City retirement and health benefits package available, including pension, dental, medical, prescription, FSA (flexible spending account), life insurance, and more.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED