Clerical Specialist - CRC

Milwaukee County Wisconsin•Franklin, WI

2d•Onsite

About The Position

The Clerical Specialist at the Community Reintegration Center is responsible for the coordination of admission records to ensure the lawful commitment of residents. This role involves reviewing legal documents, interpreting commitment/conviction papers, and computing court orders to determine sentence structure and conditions, ensuring accuracy and compliance with legal requirements. The position operates on a 2nd shift schedule, including assigned weekends and holidays, with occasional mandatory overtime.

Requirements

Current residency within the State of Wisconsin upon application required
Valid Wisconsin Driver’s License upon application required and must be maintained throughout employment
High School Diploma or GED required
One (1) year or more of work experience in a clerical support role required
Intermediate knowledge of all related computer and software applications such as Microsoft Word, Excel, Outlook and Teams required
Previous data entry experience required
Excellent communication skills via phone or in person interactions required
Excellent organizational skills required
Must be able to work independently

Responsibilities

Determine Sentence Status - Determine under what conditions the sentence is to be served (i.e., straight time, community access, conditions of probation, es/gps monitoring).
Re-Calculate Sentences - As a result of additional/amended sentences.
Verify CCAP, JOC’s and 1047’s; contact sentencing courts to verify or clarify information.
Process Paperwork - Make any changes and adjustments if needed to update current booking of all residents who had recent court appearances.
Authorization of Resident Release - Use legal documentation provided by the courts, probation department and various law enforcement agencies in order to authorize release.
Communication – Correspond with judges, attorneys, legal aid societies, public defenders, probation agents, law enforcement agencies, out of state government and correctional services and the public regarding current residents.
Award additional good conduct - Award additional good conduct based on entry date, sentence date, length of sentence and institutional behavior under guidelines in WI State Stature 302.43. Enter good days for qualifying sentences.
Process of Judgement of Convictions - Check accuracy and make appropriate changes to bookings per court order(s). Process paperwork for probation department and courts for judgements received.
Calculate Release Dates - Update all status changes that would impact their current incarceration, making any notable change needed to abide by court order.
Update Documentation from Department of Corrections (DOC) - Coordinate revocation orders, provide credit dates for condition time/sanction time served and provide credit dates for residents sentenced to the DOC.
Resident Grievances - Read and respond to grievances when received.
Ability to push and pull up to 100 lbs.; ability to carry and lift up to 40 lbs.
Other duties as assigned.