DA Clerical Specialist II / Paralegal

County of Penobscot•Bangor, ME

1d•Onsite

About The Position

The Clerical Specialist II / Paralegal is responsible for performing general clerical duties related to the functions and responsibilities of the Penobscot County District Attorney's Office under the general supervision of the District Attorney. The District Attorney's Office operates according to the Maine Rules of Criminal Procedures and the Clerical Specialist II / Paralegal is responsible handling new cases from police departments by entering them into the computer and maintaining the records until the case is closed. A Clerical Specialist II / Paralegal is also responsible for typing complaints, motions, correspondence, and subpoenas as needed and will supervise the discovery process to ensure appropriate discovery is provided in a timely manner and follow up on any extensive discovery request. In absence of Office Manager, the Clerical Specialist II / Paralegal assumes responsibilities of the Officer Manager.

Requirements

High School diploma or equivalent required
Five (5) years of administrate/secretarial experience is required
Two (2) years working in a law environment is required
Proficiency in Microsoft Office is required
Proficiency is use of all standard office equipment is required
the ability to handle highly confidential information is required
Ability to effectively communicate with the public is required
Ability to work in a team setting with commitment to high level of customer service is required
Must be able to multi-task, prioritize and work under pressure with accuracy and alertness to meet deadlines
Selected candidate must pass a National Fingerprint Based background check, and motor vehicle background check.
Possess a valid Maine Driver's license.

Nice To Haves

Degree in Paralegal Studies is preferred
use of Justware is preferred
Knowledge of the criminal justice procedures is preferred

Responsibilities

Performs secretarial duties by typing complaints, motions, and correspondence, compiling criminal history, memoranda and briefs for District Attorneys.
Greets and screens visitors to the office referring them to the appropriate staff members.
Follows up on the cases by tracking them and entering new information into the computer (Justware System), and notifying the Police Officers of any new information that is needed.
Reviews theft and OAS cases for appropriate sequence numbers, criminal history, possible additional charges and mandatory minimums and notifies District Attorney.
Assures proper handling of correspondence from Attorneys or Defendants by placing them in the correct file and checking to make sure that action is taken as warranted.
Maintains and organizes files of pending cases, filing of closed cases, and records pertinent to the operation of the Department.
Reviews audio/visual evidence received from Law Enforcement Agencies and notifies appropriate personnel of information gathered (District Attorney, Law Enforcement Agency, DV Investigator).
Assists attorneys, witnesses, victims, and citizens by answering any phone calls and answering questions if the answer is known or referring the caller to the person who is knowledgeable of the response.
Researches and locates case law in criminal matters as requested.
Assists the Department and Law Enforcement Agencies in researching and/or locating victims, witnesses and/or defendant through Spillman, Messenger, Justware and social media.
Requests, receives and processes certified documentation for pending cases through the Courts.
When necessary, transcribes audio files for the Department and Law Enforcement Agencies.
Creates and maintains inventory list for the Department, updates as needed
Maintains professional and technical knowledge by attending educational workshops; establishing personal networks; participating in professional societies.
Contributes to team efforts by accomplishing related results as needed.
Follows all County and Department personnel policies.
Fulfills job function by participating as an active member of training; participating on county task forces and performing other responsibilities as assigned.
Performs other duties as requested by the District Attorney and the Office Manager.