Clerical Specialist I - Probate P/T
County of Penobscot•Bangor, ME
•$19 - $20•Onsite
About The Position
The Clerical Specialist is responsible for performing general clerical duties in court of law related to the functions and responsibilities of the Probate Court for Penobscot County under the general supervision of the Register. The Probate Court is a Court that operates according to the Maine Rules of Probate Court and the Clerical Specialist is responsible for recording documents and handling individual matters prior to filing.
Requirements
- High school diploma or equivalent required
- Proficiency in Microsoft Office required
- Knowledge of administrative and clerical procedures and systems such as word processing, data entry, file management and record maintenance is required
- Ability to effectively communicate with the public is required
- Ability to work in a team setting with commitment to high level of customer service is required
- Must be able to prioritize and work under pressure to meet deadlines
- Selected candidate must pass a National Fingerprint Based background check, and motor vehicle background check
Nice To Haves
- 2 years work experience in related field preferred
- Thorough knowledge of the Uniform Probate Code and general judicial processes is preferred
Responsibilities
- Transcribe live court hearings, and assist with all court room proceedings
- Prepares, organizes and processes all legal documents related to the probate of estates, guardianships and conservatorships of minors and adults; Processes change of name of minors and adults, and adoptions of minors and adults
- Electronically Preserve and Archive historical files for Public Access.
- Performs general clerical duties including data entry, scanning current and past documents and files, filing, processing mail, preparing forms and photo copying
- Examines legal documents submitted to the Court for adherence to laws or court procedures
- Prepares dockets or calendars of cases to be called
- Maintains a strong knowledge of the Probate Code and related laws and Law Court Rules that Govern the operation and procedures of the Probate Court
- Assists and provides clear written and verbal communications to the public and legal professionals with probate matters
- Maintains strong attention to detail and accuracy
- Maintains, protects and secures confidential information and documents
- Answers multi-line phone; operates copier; scanner/fax as well as other applicable office equipment
- Performs other related duties as required
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
