Clerical Assistant - Deputy Warden Office

State of Indiana•Michigan City, IN

20h•Onsite

About The Position

The Clerical Assistant in the Deputy Warden Office at Indiana State Prison is responsible for record keeping, electronic filing, document archiving, and classification notifications. The role works closely with support staff to complete facility-required goals and tasks and contributes to an efficient team. Candidates who can prioritize and manage multiple tasks are sought for this position. Indiana State Prison is a level-four maximum-security facility in Michigan City, Indiana, with a capacity of more than 2,400 incarcerated adult males. Its secured 24-acre campus includes ten manned towers and a level-two facility. Staff maintain a clean, orderly environment while prioritizing safety and security. The position traditionally starts at $27,638.00, though salary may be commensurate with education and work experience. A degree is not required; a high school diploma or equivalent is required. The role may provide direct supervision for one or more staff members.

Requirements

High school diploma or High School Equivalent (HSE); a degree is not required.
Working knowledge of general office functions and clerical procedures.
Basic computer skills.
Active listening skills.
Effective written and verbal communication skills.
Organizational skills and the ability to prioritize tasks effectively.
Attention to detail and proofreading skills.
Ability to use Microsoft Office Suite, including Word, Excel, and Outlook.
Ability to handle sensitive documents and agency information without divulging it to internal or external parties.
Ability to work independently.
Ability to provide effective and professional customer service to internal and external parties.
Ability to perform essential functions with or without reasonable accommodation.

Responsibilities

Support daily organizational operations by performing general office tasks.
Greet visitors and direct them to the appropriate person.
Answer telephone calls, provide information, take messages, or transfer calls.
Open, sort, and route incoming mail and correspondence, and prepare outgoing mail.
Operate office machines, including photocopiers, scanners, facsimile machines, voice mail systems, and personal computers.
Accurately maintain and organize office files.
Deliver messages and run errands.
Maintain inventory, order supplies, and distribute supplies.
Complete tasks or projects assigned by a supervisor in a timely manner.
Perform record keeping, electronic filing, document archiving, and classification notifications.

Benefits

Three medical plan options, including prescription coverage, as well as vision and dental plans.
Wellness Rewards Program with gift card rewards for completed wellness activities.
Health savings account with bi-weekly state contributions.
Deferred compensation 457(b) account with employer match.
Two fully funded pension plan options.
Leave policies including paid New Parent Leave, paid Childbirth Recovery Leave for eligible mothers, community service leave, vacation, personal and sick leave.
12 paid holidays, or 14 in election years.
Education Reimbursement Program.
Group life insurance.
Referral Bonus program.
Employee assistance program with covered behavioral health visits.
Eligibility as a qualified employer for the Public Service Loan Forgiveness Program.
Free parking for most positions.
Free LinkedIn Learning access.