Clerical Assistant to Town Committees and Boards
About The Position
The employee is responsible for providing administrative assistance to public boards and committees as needed in accordance with open meeting law. Attends and records public meetings, webinars and hearings on-site while assisting in-person/remote participants and running the videotelephony online collaboration platform, takes and produces meeting minutes. Ensures public meetings, webinars, hearings, minutes, votes and follow-up items are correct and recorded by the videotelephony platform and related system(s), (e.g. Zoom Webinar, MS Teams, etc.). Performs all similar or related duties as required.
Requirements
- High School diploma or equivalent
- One to three (1-3) years related work experience in a professional office setting
- Excellent judgment
- Confidentiality
- Internal and external customer service skills
- Attention to detail
- Interactions with in-person and remote meeting participants
- Ability to work independently
- Ability to interact effectively with committee members, members of the public and other departmental personnel
- Ability to perform multiple tasks
- Ability to maintain confidential information
- Ability to manage multiple tasks in a detailed and organized manner
- Proficient skill in the operation of a personal computers, office software including word, presentation, spreadsheet and database management applications
- Proficient organizational, recordkeeping, typing and customer service skills
- Open Meeting Law training is required or can be completed upon hire.
Nice To Haves
- Experience with Open Meeting Law requirements and support of public boards or committees preferred.
Responsibilities
- Attends open and executive session meetings, webinars and hearings to assist with in-person/remote participants, manage the videotelephony, and online collaboration platform system(s).
- Provides administrative assistance to boards and committees consistent with Open Meeting Law, as needed.
- Works to ensure that all votes taken at public meetings, webinars and hearings are correct and complete in accordance with Open Meeting Law.
- Works to ensure meetings, webinars, hearings, minutes and follow-up items are recorded by the videotelephony platform and related system(s).
- Takes and produces minutes of meetings and provides follow up for meetings.
- Performs all similar or related duties as required.
Benefits
- non-benefit eligible
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
