CLAO Operations Lead

York Spaces Systems•Greenwood Village, CO

7d•Onsite

About The Position

York is seeking a CLAO Operations Lead which will report to and support our Chief Legal & Administrative Officer (CLAO) and the broader CLAO department. This role will provide advanced executive-level administrative as well as department operational support, ensuring the team functions efficiently and effectively. The location is onsite in our Greenwood Village office, no remote option.

Requirements

Bachelor’s degree or equivalent professional experience.
5+ years of administrative experience, including 2+ years supporting at the executive level.
Ability to engage efficiently and professionally with internal stakeholders, outside counsel, and members of the board.
Proficient to advanced skills in Microsoft Office, with the ability to create professional documents, spreadsheets, and presentations.
Exceptional attention to detail and accuracy.
Demonstrated ability to manage competing priorities while incorporating input from multiple stakeholders.
Excellent written, verbal, and interpersonal communication skills, demonstrating polished, professional interactions across all levels inside and outside the organization.
Proactive, self motivated, and highly organized with strong follow through.
Ability to maintain composure in high-pressure environments and when faced with impending deadlines.
Ability to work extended hours as needed.
Strong problem solving skills and the ability to anticipate needs.

Responsibilities

Manage complex calendar scheduling and prioritization for the Chief Legal & Administrative Officer.
Provide other advanced executive administrative support.
Format and edit legal documentation, under the supervision of an attorney.
Establish and maintain databases, such as for state registrations and corporate matters.
Maintain and organize content to ensure accuracy, appropriate accessibility restrictions, and version control.
Organize, schedule, and facilitate meetings, inclusive of assembling presentation materials and managing agendas and follow up assignments.
Secure, coordinate, and manage legal courier services.
Support and facilitate records management, inclusive of document collection and preservation.
Plan, coordinate, and execute team building events and department wide activities.
Handle attorney-client privileged and other sensitive and confidential information with professionalism, discretion, and sound judgment.