Civil Project Coordinator

IMEG•Bettendorf, IA

13d•Onsite

About The Position

The Civil Project Coordinator provides essential support to the civil project team by coordinating project documentation, schedules, communications, and administrative workflows. This role plays a key part in maintaining project organization and momentum through the management of submittments, meeting minutes, action items, and document control, while facilitating effective coordination among clients, municipalities, and consultants.

Requirements

Strong organizational skills and attention to detail
Ability to manage multiple priorities and deadlines simultaneously
Professional written and verbal communication skills and a demonstrated ability to interface with clients, agencies, and internal teams
Proficient in Microsoft and MS Office Suite including but not limited to Word, Excel, and Outlook

Nice To Haves

Familiarity with plan sets, project lifecycles, permitting, and submittal processes is a plus
Experience with civil/site projects preferred
Experience with document management systems and/or project management tools preferred
Basic understanding of CAD/GIS terminology and deliverables preferred
Experience coordinating with AHJs/municipal review processes preferred

Responsibilities

Coordinate project deliverables, deadlines, and task tracking in support of the Civil Project Manager or Project Executive and design staff
Set up and maintain project files and folders, support document control and version management
Track and route incoming and outgoing project correspondence including RFIs, submittments, comments, meeting minutes, agency responses
Assist with permitting support including compiling applications, coordination of required forms, and tracking review status with AHJs/municipalities
Prepare agendas and meeting minutes; manage action item logs and follow-ups
Coordinate between consulting departments and maintain contact lists
Work with project managers to support quality workflows by assisting with checklists, review routing, and comment logs
Assist with proposal materials, project updates, and internal reporting as needed
Help coordinate plotting/printing (if applicable), shipping, and transmittals
Support timesheet and cost tracking tasks as assigned
Other duties as assigned in support of civil project delivery