Civil and Environmental Engineering - Personnel and Budget Coordinator

Cal Poly•San Luis, CA

4d•Onsite

About The Position

Under general supervision from the Department Chair, this position is responsible for duties related to the overall administrative and clerical support functions of the Civil and Environmental Engineering (CE/ENVE) Department. This position implements and evaluates various administrative systems to support the department operations, coordinates faculty personnel processes, supports procurement and budget reporting, provides work direction to student assistants, assists the department chair in ensuring campus policies and procedures are followed, supports faculty with administrative processes including travel, and coordinates department events. Administrative support staff within the College of Engineering primarily support their individual home department, while working as part of a broader team of administrative staff and in collaboration with their peers in other departments and the dean’s office. The administrative team shares ideas and innovations with respect to administrative functions, coordinates and implements uniform processes and procedures, and supports each other to ensure the success of the college. The Department Chair holds a full-time academic year appointed position and serves a three-year renewable term. In collaboration with other department support staff the individual filling this position provides continuity of administrative operations with respect to department, college, and university policies during the chair transition. This position supports the Civil and Environmental Engineering (CE/ENVE) Department at Cal Poly, San Luis Obispo. The CE/ENVE Department is a major academic unit with separate undergraduate and graduate degree programs in each discipline (CE and ENVE). The mission of the department is to prepare its students for successful careers in civil engineering and environmental engineering by providing a high quality, practice-oriented education that emphasizes design project experiences, "hands-on" laboratory activities, and teamwork. The programs provide lecture, laboratory, and activity courses focused on geotechnical, geospatial, structural, transportation, construction, environmental, and water resources engineering. The department manages separate instructional laboratories under each of these subdiscipline areas.

Requirements

High School Diploma or equivalent.
Type 45 wpm.
Five years of general office support or technical experience.
Training at a vocational school or full-time college education may be substituted for two years of the required experience based on one year of college education for 6 months of experience.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Thorough knowledge of English grammar, spelling and punctuation.
Ability to interpret, communicate and apply policies and procedures.

Responsibilities

Implements and evaluates various administrative systems to support the department operations.
Coordinates faculty personnel processes.
Supports procurement and budget reporting.
Provides work direction to student assistants.
Assists the department chair in ensuring campus policies and procedures are followed.
Supports faculty with administrative processes including travel.
Coordinates department events.