City Clerk

City of Stockton•Stockton, CA

5d•Onsite

About The Position

The City of Stockton is seeking to fill one (1) vacancy for the City Clerk. This key leadership role supports the City Council, oversees official municipal records, and ensures compliance with applicable laws and regulations. If you are committed to public service and excellence in local government, we encourage you to apply. This is a Confidential At-Will (Unclassified/Unrepresented) position. In accordance with the Charter of the City of Stockton, Article XIV, Section 1400, the City Council shall appoint the City Clerk. Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.

Requirements

Equivalent to a Bachelor’s degree from an accredited college or university with major course work in public administration, business administration, or a closely related field.
Seven years of administrative work that has included municipal elections administration, enterprise records management and the interpretation of laws and ordinances.
Three years of administrative and management experience.
Must possess a valid California driver’s license.
Knowledge of principles and practices of modern municipal management and administration, including the structure and organization in a Mayor-Council/City Manager form of government.
Knowledge of principles and practices of electronic and manual records and archival management and systems analysis and implementation.
Knowledge of principles and practices of policy development and implementation.
Knowledge of principles and practices of leadership, motivation, team building and conflict resolution.
Knowledge of applicable city, state and federal laws and regulations.
Knowledge of principles and practices of municipal budget development and administration.
Knowledge of organizational planning techniques, including staffing and goals, and objectives and work standards development.
Knowledge of government codes pertaining to records management, municipal elections administration including candidate and measure elections, the Brown Act, the Maddy Act, the Public Records Act, and parliamentary procedures.
Knowledge of administrative principles and practices, including goal setting, program development and implementation and employee supervision.
Knowledge of principles and practices of contract development, administration, and evaluation.
Knowledge of modern office practices, methods and computer equipment including relevant software programs.
Knowledge of oral and written communication skills; business English including vocabulary, spelling and correct grammatical usage and punctuation.
Knowledge of safe work practices.
Skill in analyzing and interpreting complex legal documents and contracts and administrative procedures and regulations.
Skill in planning and organizing municipal elections; developing related calendars; processing Council candidates for election; technical review and processing of petitions specific to charter amendment, initiatives, referendum, and recall.
Skill in developing standards for and managing paper and electronic enterprise records.
Skill in comprehending complex laws and regulations and initiating policies and procedures for their implementation.
Skill in managing and conducting meetings.
Skill in preparing meeting minutes using proper legislative terminology, documentation, and other reports and correspondence.
Skill in providing leadership and creativity in a changing environment.
Skill in planning, organizing, administering and coordinating a variety of large and complex services and programs.
Skill in planning, organizing, assigning, directing and reviewing the work of staff.
Skill in selecting, motivating and evaluating staff and providing for their training and professional development.
Skill in analyzing problems, identifying alternative solutions, projecting consequences of proposed actions and implementing recommendations in support of goals.
Skill in developing and implementing goals, objectives, policies, procedures, work standards and internal controls.
Skill in understanding, interpreting, explaining and applying complex city, state and federal laws regulating programs and projects.
Skill in overseeing management and maintenance of the City’s programs.
Skill in preparing clear and concise reports, correspondence and other written materials.
Skill in exercising sound independent judgment within general policy guidelines.
Skill in establishing common policies and processes across a multi-disciplinary Department.
Skill in contributing effectively to the accomplishments of City goals, objectives, and activities.
Skill in representing the City effectively in contacts with governmental and regulatory agencies, outside consultants and counsel, and business and professional groups.
Skill in selecting, training, motivating, and evaluating departmental staff.
Skill in communicating effectively, tactfully and positively in both oral and written form.
Skill in operating and using modern office equipment and technology, including computers and applicable software.
Skill in establishing and maintaining effective working relationships with those contacted in the course of work.

Nice To Haves

Experience as an Assistant City Clerk at the division head level are highly desirable.
Possession of a Certified Municipal Clerk Certificate (CMC) or Master Municipal Clerk (MMC) certificate.

Responsibilities

Performs management duties by overseeing the activities and functions of the Office of the City Clerk including supervision of staff.
Performs highly advanced administrative tasks as prescribed by the City Charter, City Code, State Law, and various ordinances and resolutions.
Maintains and disseminates records of action of governing bodies, municipal ordinances, resolutions, codes and other government documents.
Provides highly responsible and complex administrative support to the members of the City Council.
Serves as Clerk of the City Council and Secretary to the Successor Agency to the Redevelopment Agency, Public Finance Authority, Parking Authority, Civil Service Commission, Equal Employment Commission, and other Council Committees.
Is the custodian of the City seal, signs all documents that constitute obligations of the City.
Administers municipal elections.
Directs the City’s Records Management Program.
Provides policy guidance, training, and expert professional assistance to other City departments in areas of responsibility.
Plans, organizes, manages, and directs the work of the City Clerk’s Department; develops and directs the implementation of goals, objectives, policies, procedures, and work standards for the department; assigns duties and examines work for accuracy and conformance to policies and procedures; supervises staff.
Works closely with the City Council, City Manager, City Attorney, department managers, and other public and private entities in providing expert professional information and services.
Administers and directs the posting, mailing and publication of legally required notices of public hearings, including City Council and committee meetings in accordance with the Brown Act; prepares agendas and supporting material including public notification, and legal and display advertising; publishes, issues, and posts final agendas.
Oversees the preparation, publication, distribution, filing, indexing, and safekeeping of Council proceedings, minutes, and actions.
Coordinates department activities with those of other departments and outside agencies and organizations; provides staff assistance to the City Manager and City Council; prepares and presents staff reports and other necessary correspondence.
Directs, oversees, and participates in the development of the department’s work plan; assigns work activities, projects, and programs; monitors workflow; reviews and evaluates work products, methods and procedures.
Directs and participates in the development and administration of the City Clerk’s Department budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitors and approves expenditures; implements mid-year adjustments.
Plans, organizes, assigns, directs, reviews, and evaluates the work of assigned staff; selects personnel and provides for their training and professional development; interprets City policies to employees.
Plans and directs the processing of ordinances, resolutions, bond issues, annexations, vacations, assessments, charter amendments, initiatives, referendum, recall petitions, and other related documents.
Attends City Council and other commission meetings and is responsible for the documentation, maintenance, and dissemination of Council/commission actions including minutes, ordinances, resolutions, and contracts as applicable, in accordance with the Brown Act.
Serves as custodian of official City records and public documents; performs certification and recording for the City as required on legal documents and other records requiring such certification; seals and attests by signature to ordinances, resolutions, and contracts, easements, deeds, bonds, or other documents requiring city certification.
Administers Citywide conflict of interest and campaign financing programs and serves as filing officer for Campaign Disclosure Statements, Statements of Economic Interest, and compliance to AB 1234 Ethics Training in accordance with state regulations.
Administers the conduct of all municipal elections including candidate elections, measure elections specific to petition processing in accordance with state and local election laws; tabulates and certifies election results.
Oversees the processing of all appointments, resignations, and terminations for all official boards, commissions, and committees; administer oaths and affirmations.
Administers the City’s Records Management Program, providing leadership and direction in developing and implementing new computer software programs on a Citywide basis; directs the maintenance of official City documents, records, and archival records.
Develops and administers the departmental annual budget.
Represents the City in meetings with representatives of governmental agencies, business, professional and community agencies, and the public.
Monitors and maintains current knowledge of developments related to City Clerk matters; evaluates their impact upon City operations and recommends and implements policy and procedural improvements.
Makes presentations of status and operations to the City Council; represents the City in meetings with governmental agencies and professional and business organizations.
Represents the City Clerk Department to outside agencies and organizations; participates in outside community and professional groups and committees; provides technical assistance as necessary.
Researches and prepares technical and administrative reports; prepares written correspondence.
Represents the City with dignity, integrity, and the spirit of cooperation in all relations with staff and the public.
Fosters an environment that embraces integrity, service, inclusion, and collaboration.
Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.
Performs related duties as assigned.