City Administrator

City of Hopkinsville•Hopkinsville, KY

About The Position

The City Administrator is Hopkinsville’s chief appointed official and is appointed by the Mayor with City Council approval. Working at the direction of the Mayor and City Council, the Administrator directs all City departments and employees, carries out assignments in accordance with city ordinances and state and federal requirements, anticipates future needs, and establishes priorities for City programs and projects. Direct reports include the heads of the Police, Fire, Public Works, Finance, Human Resources, City Clerk, and Information Technology departments. The Administrator oversees municipal operations, budgets, capital planning, contracts, City policies, personnel information, and City property and equipment. The position works with the Mayor, City Council, department heads, administrative agencies, boards and commissions, the City’s designated attorney, engineers, auditors, and financial consultants. The position devotes its entire time to official duties. Most work takes place in a normal office environment, with occasional outdoor site visits to inspect projects and construction progress.

Requirements

Bachelor’s degree in Public Administration, Business Administration, or a related field.
At least five years of experience in a top management position, preferably in local government or a public setting.
Good communication skills.
Valid vehicle driver’s license.
Membership in ICMA or another related organization.
Meet future job description changes within six months as approved by City Council.
Knowledge of city governmental operations.
Knowledge of municipal human resources, financing, purchasing, police, fire, public works, and public relations.
Ability to collect, analyze, and disseminate material to City Council and the general public.
Ability to conduct and implement studies of procedures, policies, operations, and organizations.

Nice To Haves

Master’s degree in Public Administration, Business Administration, or a related field.

Responsibilities

Supervise the enforcement and execution of city ordinances.
Attend and participate in all City Council meetings unless excused.
Recommend measures to the Mayor and City Council that may be necessary or expedient for good government and the welfare of the City.
Supervise performance of contracts for City work or services, including purchases of materials and supplies, and ensure items received meet the contract’s quality and specifications.
Represent the City, as directed by the Mayor or City Council, in negotiations with employees, contractors, architects, engineers, and other independent contractors.
Prepare and submit reports and summaries on ongoing and completed City projects, with necessary recommendations, to the Mayor and City Council.
Prepare and submit annual budget estimates for departments under the Administrator’s control, along with other department heads’ estimates and reports requested by the Mayor, including annual departmental reports.
Prepare a capital improvement plan in coordination with department heads and other supervisors.
Maintain financial guidelines within the operational budget and capital improvement plan.
Cooperate with and advise administrative agencies, City boards or commissions, and the utility board of trustees.
Work in cooperation with the Mayor, City Council, designated attorney, engineers, auditors, and financial consultants.
Administer and enforce established City policies.
Ensure accurate job descriptions and wage schedules are prepared and maintained for all City positions.
Gather and disseminate information about federal, state, and county programs, laws, and directives that affect Hopkinsville.
Perform duties required by ordinance or municipal orders adopted by City Council.
Devote the entire work time to official duties and keep the Mayor and City Council advised of the City’s needs.
Prepare and provide plans and specifications for work ordered by the Mayor and City Council.
Verify that provisions of City franchises, leases, contracts, permits, and privileges are observed and report violations to the Mayor and City Council.
Maintain general supervision over City property and equipment and their use by the public or City employees.
Organize departmental work to support prompt, economical, and efficient City business, including assigning assistants, deputies, and employees to work across offices or departments.
Examine, without notice, the official conduct of officers and employees in City departments.
Audit employees and their work, as well as agencies receiving City funds.
Perform other duties as assigned by the Mayor and City Council.