Circuit Judicial Assistant

18th Judicial Circuit State Court System of Florida • Titusville, FL

4d • Onsite

About The Position

Responsible position serving at the pleasure of the presiding Circuit Probate & Guardianship Judge (Honorable Tesha Ballou) handling day-to-day operations of this judicial office, exercising a high degree of initiative and independent judgment. The position serves as first point of contact for the Judge, and has continuous interaction with assigned court staff, attorneys, general public, and other court-related agencies. Core responsibilities include but are not limited to 1) manage the judge’s calendar; 2) prepare correspondence; 3) monitor status of cases assigned to the judge; 3) work with assigned case managers (if applicable) to monitor time standards compliance issues associated with assigned cases; 4) maintain an efficient filing system; and 5) provide overall administrative support for judge/office. Successful candidate should possess excellent organizational, office management, communication, and interpersonal skills with emphasis on outstanding customer service.

Requirements

• Graduation from a standard high school or an equivalency diploma issued by an authorized agency
• two (2) years of college or vocational school education in paralegal, secretarial skills, computer operations or a closely related field
• Four (4) years of related experience is essential
• Working knowledge of the court system, courtroom procedures, legal documents and terminology is highly desirable

Nice To Haves

• Working knowledge of Probate and Guardianship
• Experience with the Clerk’s Public Records System (BECA and ICMS)
• excellent attention to detail
• exercise high degree of judgment and diplomacy, while maintaining integrity and confidentiality
• Ability to communicate clearly, concisely, and effectively, both orally and in writing

Responsibilities

• manage the judge’s calendar
• prepare correspondence
• monitor status of cases assigned to the judge
• work with assigned case managers (if applicable) to monitor time standards compliance issues associated with assigned cases
• maintain an efficient filing system
• provide overall administrative support for judge/office

Benefits

• Paid Leave & Holidays
• State of Florida Health Benefits
• Supplemental Insurance (Dental, Vision, Disability, Optional Life, Cancer, etc.)
• No Cost Basic Life Insurance
• Deferred Compensation (457b Pre-Tax & 457b Roth)
• Florida Retirement System (FRS) Benefits
• Tax-Favored Spending Accounts
• Employee Assistance Support
• State Employee Tuition Waiver

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED