Circuit Court Specialist

Grand Traverse County Michigan•Chesterfield, VA

2d•Onsite

About The Position

Grand Traverse County is seeking a Circuit Court Specialist to provide customer assistance and perform complex legal and financial functions related to Circuit Court programs. This role involves working as part of a team to meet objectives, ensuring accurate and prompt assistance to internal and external customers, and maintaining case files in computerized systems. The position requires independent judgment and resourcefulness in interpreting and applying guidelines, with potential for serious consequences if errors occur. Compared to a District Court Specialist, this role requires more experience and knowledge of legal proceedings and court procedures, often focusing on multiple subject areas.

Requirements

Graduation from High School, or G.E.D.
Two to four years directly related experience
College level course work in a related field may substitute for up to one year of experience
Proficiency in English grammar, spelling, punctuation, and simple mathematical functions such as addition, subtraction, multiplication, division, percentages, ratios, etc.
Specialized knowledge of Circuit Court principles, practices, and proceedings
Ability to comprehend, process and apply both verbal and written skills appropriate to the job
Specialized knowledge related to the department or function
Ability to detect errors, determine causes, and make corrections as appropriate
Skill in operation of modern office equipment such as personal computer, facsimile, copiers, scanners and telephones
Skill in use of personal computer software, including spreadsheet development and word processing
Interpersonal skills necessary to develop and maintain effective and appropriate working relationships with customers, co-workers, and representatives of other agencies.
Skilled in researching and resolving problems in order to ensure compliance
Ability to develop, layout and implement clerical procedures and operations from general instructions
Ability to explain complex policies and processes in layman’s terms
Ability to accurately organize and maintain paper documents and electronic files
Ability to maintain the confidentiality of information and professional boundaries
Able to use County resources effectively and efficiently

Nice To Haves

A background check may be required initially and periodically for an individual hired, transferred, reclassified, promoted, or currently working in this job. Appointment to or continued employment in this job is contingent upon a satisfactory background check which may include, but is not limited to: confirmation of a persons’ identity; review of criminal conviction records; verification of educational degree, license, or certificate required for the position; review of Department of Motor Vehicles records; Department of Justice fingerprint scan; and/or drug and alcohol testing as required and allowable by law. A satisfactory background check is defined as the absence of a criminal history record which bears a demonstrable relationship to the applicant's or employee's suitability to perform the required duties and responsibilities of the position.

Responsibilities

Provides comprehensive customer service, including delivery of accurate, prompt, and courteous assistance on complex policies, guidelines, and standard practices to internal and external customers, both verbally and in writing.
Creates and maintains filed cases in applicable computerized systems, including the assignment of appropriate Judge.
Enters and checks information and data into established spreadsheets, databases, or computer systems.
Schedules and maintains calendars for conference orders, court rooms, and court reporters.
Prepares case evaluations.
Transcribes dictation, conferences, and interviews.
Performs a variety of routine research in order to locate information regarding court cases or proceedings.
Assembles information into proper form, files with appropriate court, and maintains control over the flow of documents, records, and files.
Processes, monitors, and verifies customer billings and payments within established procedures.
Processes Notice of Right to timely Appeals and requests court appointed counsel.
Monitors and maintains appropriate levels of supplies and materials in support of unit operations and activities.
May perform other support staff functions as requested.

Benefits

Medical: The County offers employees a high-deductible plan through Priority Health. To help cover the cost of the deductible, Grand Traverse County will deposit a contribution amount up to $2,000 into an employee Health Savings Account every year. You may also direct deposit funds into this account every pay period.
Vision: The County provides a no cost plan for employees. We also offer an enhanced plan through EyeMed.
Dental: Our dental insurance provider is Delta Dental. You will pay no costs or premium for diagnostic and cleaning services.
Wellness: Grand Traverse County is committed to creating a culture of health. We provide a variety of incentives and programs that allow you to live a healthy lifestyle.
Employee Recognition: We highly value our employees, which we show by providing our employees awards and recognition throughout the year, and on anniversary dates.
Tuition Reimbursement: Employees are reimbursed up to $5,250 annually for enrollment in courses at an accredited college, university, or trade school.
Vacation: Grand Traverse County provides a generous amount of vacation days to benefitted employees so you can spend time with family and friends.
Holidays: The County gives you 13 days a year to celebrate holidays. Beyond these 13 days, you will receive additional floating holidays to use at your discretion.
Personal Leave: Employees receive up to 64 hours annually depending on contract, to use for appointments, take care of family needs and other personal reasons. Employees are paid every year for unused personal leave up to 40 hours.
Parental Leave: Employees may take up to 6 months of leave to begin at birth or date of adoption of their child.
Retirement: Grand Traverse County offers a defined contribution through MERS. The plan includes a generous match that fully vests after 6 years of employment.
457(b) Retirement Plans: The County also offers optional 457(b) deferred compensation and Roth retirement plans with matching contributions up to an approved amount, based on applicable contract provisions.
Life Insurance: Benefitted employees automatically receive life insurance.
Short Term Disability: The County provides a plan through Mutual of Omaha, which pays two thirds of your salary or wages for a maximum of 182 days