Children's Services Program Support Coordinator
Acres of Diamonds•Duvall, WA
•$25 - $29•Hybrid
About The Position
The Children’s Services Program Support Coordinator provides essential administrative and operational support to the Children’s Services team. This role focuses on volunteer coordination, program logistics, and resource management to ensure smooth and effective program delivery. The ideal candidate is highly organized, detail-oriented, and enjoys supporting both people and processes in a mission-driven environment.
Requirements
- At least 1 year Experience with scheduling, administrative support, or office coordination
- Ability to manage multiple schedules, tasks, and priorities simultaneously
- Comfortable with technology; experience with Microsoft Office or similar tools required
Nice To Haves
- Experience working with volunteers or in a service-oriented environment preferred
- Experience with inventory tracking and supply coordination preferred
- Background experience such as homeschool management, volunteer management at church or other non-profit organization, or similar roles strongly valued
- Experience with CRM or similar communication/case management systems preferred
- Ability to work independently and collaboratively in a hybrid environment
- Creative or design experience (e.g., Canva) is a plus
Responsibilities
- Coordinate and manage Children’s Services volunteers, including scheduling and communication
- Create and maintain volunteer name tags and records
- Utilize CRM (customer relationship management system) for communication and engagement
- Prepare monthly volunteer reports
- Support volunteer appreciation efforts and recognition initiatives
- Maintain and track inventory of program supplies; order materials as needed
- Coordinate resources for programs such as Birthday Dreams and other enrichment activities
- Maintain relationships with external vendors and community partners
- Manage and respond to the department email account
- Support vehicle upkeep including fueling program vehicles
- Assist with car seat inventory, organization, and compliance tracking
- Help ensure readiness of program spaces and materials for weekly activities
- Provide general administrative support to the Children’s Services team
- Assist with special projects and additional duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
No Education Listed
