Child Welfare Administrative Specialist

Weld County Government•Greeley, CO

2d•$26 - $33•Onsite

About The Position

The Child Welfare Administrative Specialist provides technical and administrative support to leadership and staff in the Weld County Department of Human Services Child Welfare Division. The role supports tracking, reporting, documentation, information dissemination, and follow-up related to Division, Department, State, and Federal requirements. The position works with internal and external customers, leadership, professionals, and community stakeholders, and requires professionalism, confidentiality, organization, and reliable attendance during scheduled hours. The primary office is in Greeley, though work may be performed at any Weld County office. The position is in person and may be eligible for up to eight hours of telework per week after six months of County employment, completion of initial training, and demonstration of high work performance. Driving is essential; the employee must provide their own transportation and travel as needed. The role is non-exempt and eligible for overtime pay.

Requirements

High school diploma or GED.
Two years of full-time business or clerical experience in an office environment, including extensive customer service, telephone use, and computer experience with data entry and Windows-based navigation.
Experience using PowerPoint, Microsoft Windows, Word, Excel, and Outlook.
Ability to keyboard at 35 words per minute and enter data into multiple computer programs.
Ability to learn and regularly apply new computer skills.
Integrity, personal accountability, discretion, critical thinking, analytical and problem-solving skills.
Ability to work independently and as part of a team, and willingness to learn.
Ability to use findings and interpretations to improve data, methods, and outcomes, and to meet work-product deadlines.
Ability to read and comprehend instructions, correspondence, and department policies and procedures, and to write correspondence.
Effective communication in one-on-one and small-group situations with customers, clients, and coworkers.
Ability to apply math concepts and calculations and use common sense to solve workplace problems.
Ability to adapt to a fast-paced, high-volume, changing work environment and handle high-stress situations.
Adherence to strict confidentiality guidelines and appropriate information-release requirements.
Pass required criminal, Department of Human Services, and CBI/FBI fingerprint background checks before employment; remain subject to CBI/FBI monitoring during employment.
Valid driver's license and liability insurance upon hire; pass a Motor Vehicle Record evaluation and remain subject to monthly MVR monitoring.
Provide personal transportation and travel as needed to perform the essential functions of the position.
Pass the required pre-employment drug screening.

Nice To Haves

Associate's degree in a business-related field.
Experience creating database management or data-tracking systems and outcome reports.
Experience in a public or private social services agency.
Experience working with community stakeholders.
Experience supporting or assisting with trainings, workshops, or other educational presentations.

Responsibilities

Complete required forms across multiple systems and access databases, including the state database, Binti, Colorado State Courts – Data Access program, and CBI Secure Document Delivery System.
Access and disseminate fingerprint results through the secure SDDS system and comply with CJIS policies for protecting criminal justice information.
Use appropriate systems to track compliance in multiple areas.
Complete placement information and service referral forms, childcare forms for kinship and foster care providers, and Adam Walsh Checks.
Extend target dates in family services plans.
Scan documents into OnBase and enter contact records into the state database.
Update health passports and update state database records with current addresses, phone numbers, and other necessary information.
Follow up by phone and email with the ICPC liaison regarding monthly contacts and 90-day reports.
Assist with travel requests for caseworkers and families, including researching flights and hotels and providing recommendations.
Develop and maintain data-tracking spreadsheets and provide data to caseworkers to help them meet deadlines.
Create clear, visually engaging reports as requested.
Assist with preparation for internal Child Welfare case audits.
Prepare staff and materials for in-house foster care, case, and assessment reviews, and prepare review outcome reports.
Combine state and in-house review outcomes into clear, consolidated reports.
Communicate professionally and actively listen when interacting with internal and external customers, Department and Division leadership, professionals, and stakeholders.
Understand and implement Colorado Department of Human Services Volume 7 rules and regulations for Child Welfare organizations.