Child Development Center Assistant (1 Vacancy + 6-month Eligibility List)

College of the Desert•Palm Desert, CA

2d•Onsite

About The Position

Under the direction of the Director, Child Development Center or designee, perform varied secretarial and clerical duties of above-average difficulty; interpret departmental policies, State and federal regulations related to child development programs and services. This position is grant-funded, and continued employment is contingent upon the availability of Grant /Self-Generated Revenue funds. This posting is for 1 current vacancy and to establish a 6-month eligibility list for current and future full-time Child Development Center Assistant openings. The schedule is 40 hours per week, 12 months per year, Monday – Friday from 7:30 a.m. – 4:30 p.m. The primary location is Palm Desert Campus. The schedule and location are subject to change based on District need.

Requirements

Graduation from high school and three (3) years of varied and increasingly responsible secretarial experience including experience in office clerical work involving financial and statistical records maintenance.
Knowledge of modern office practices, procedures and equipment; financial record-keeping methods, practices and techniques; principles of business forms and report writing; oral and written communication skills; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience and courtesy; receptionist and telephone techniques; Child Care Food Program regulations and procedures; computer and software applications, including word processing, spreadsheets and email.
Ability to interpret, apply and explain applicable federal, State and District laws, rules and regulations related to Child Development programs and services; understand and follow oral and written instructions; plan and organize work; meet schedules and time lines; post and make arithmetic computations; compose and write letters and reports; maintain complex records; work independently with little direction; input and receive data and information using a word processor or computer; analyze situations accurately and adopt an effective course of action without immediate supervision; may be required to take dictation and transcribe it accurately; operate a variety of office machines including a computer and applicable software, i.e. word processing, spreadsheets and email.

Responsibilities

Perform a variety of responsible clerical and secretarial duties involving the use of independent judgment; maintain current knowledge of departmental functions, procedures and applicable federal and State guidelines.
Receive and record Child Development Center fee payments; submit collected fee payments to appropriate department for deposit; prepare information and materials necessary for budget development; maintain budget records and files.
Update and maintain children's files and records; prepare current child roster and update with information required by State licensing regulations; monitor enrollment figures to assure compliance with licensing requirements and regulations; submit staff employment information to child care licensing department.
Record, type and distribute time sheets for classified employees, tutors and student workers; type a variety of correspondence, memoranda, reports and other materials; assist in the preparation and revision of departmental handbooks; prepare and post weekly staff schedule and contact employees by phone to substitute in the center as needed; record minutes of meetings.
Arrange meetings for the Coordinator; make inquiries and obtain information and documents for the supervisor which involves contact with other departments; develop, revise and maintain filing systems and other clerical procedures.
Perform technical and clerical functions requiring independent judgment and initiative; organize reception office area efficiently to assure parent and child needs are met; coordinate departmental work flow.
Compute federal and State Child Care Food Program base, reduced and free categories of enrolled children and submit monthly claims; compute racial and ethnic ratios according to State reporting requirements.
Monitor and verify lab students, visitors and students from other classes on campus; train and assign duties of clerical workers as assigned.
Conduct tours of centers; operate a variety of office equipment; operate a computer and related software.
Perform related duties as assigned.