Early Childhood Education Program Administrat

Nooksack Indian Tribe•Deming, WA

5h•$22 - $23•Onsite

About The Position

The Nooksack Indian Tribe Child Development Center Program Administrative Assistant is responsible for a wide range of tasks that are essential to the day-to-day operation of the program. This versatile and detail-oriented individual will perform various routines including bookkeeping, clerical work, family communication, assist teaching staff, recruit and enrollment, opening and closing the program, and conducting wellness checks for children. They will split time between administrative duties and assisting teachers and children in the classroom. An essential function of this position is to assist the Program Manager and Lead Teacher with tasks such as day-to-day childcare coverage and assist with operations. The typical work schedule is an 8-hour shift between 7:30 a.m. – 3:30 p.m., Monday - Friday, with up to one evening shift per month. This position is contingent on continuing grant funding.

Requirements

Must be 18 years or older
High School Diploma/GED
Must have experience in customer service
Must be bilingual in English and Spanish
Have six months or more of licensed child care compliance experience
Must pass alcohol/drug test upon job offer and throughout employment.
This position requires regular contact with or control over children and is therefore subject to an extensive Criminal Background Check, including fingerprinting, at time of hire and periodically thereafter.
Complete any required medical tests and vaccinations as required by regulations that govern the program such as TB Test, and COVID-19 Vaccination.
Must pass an initial health examination and pass a re-examination every two years as recommended by their health care provider in accordance with tribal, state, or local requirements that include screeners or tests for communicable diseases, as appropriate.
Must have and maintain throughout employment a valid Washington State Driver’s License and meet the insurability requirements of the Tribe. (Must Provide Driving Abstract at time of hire).
Obtain and maintain Infant, Child & Adult First Aid & CPR Certified, completed no later than first available training offered upon hire.
Obtain and maintain Food Handler’s Permit, completed no later than first available training offered upon hire.
Bloodborne Pathogens Training, completed no later than first available training offered upon hire and periodically thereafter as required of the program.
Child abuse & Neglect Mandated Reporter Training, completed no later than first available training offered upon hire and periodically thereafter as required of the program.
Must complete fire extinguisher training no later than first available training offered upon hire, and annually thereafter.
Be able to stand, walk, sit, twist, bend/stoop, squat/kneel, crawl, move quickly, and reach on a daily basis.
Specific vision abilities required by this job include close vision and distance vision with or without corrective lenses, as well as peripheral vision and depth perception.
Willing and able to interact with children at their level (i.e. sitting on the floor)
Sitting for extended periods while at a desk or in meetings.
Manual dexterity to operate a keyboard, calculator, and telephone system
Ability to lift up to 40+ pounds without assistance occasionally.
Read, write, speak and understand English
Ability to listen, understands customers, and has the ability to translate rules, regulations, and policies to clients so they understand the issues/problems.
Operate in mentally and physically stressful situations with composure.
May have to walk/drive between office locations under a variety of conditions.

Nice To Haves

Ability to work in a Native American community.
Ability to maintain health and safety standards.
Must adhere to the Confidentiality Policy and statement must be signed.
Must be culturally sensitive.

Responsibilities

Manage multiple priorities and consistently take direction to re-prioritize tasks.
Perform common reception tasks, such as monitoring answering phone calls and voice messages, basic office administration, and using computer programs like Microsoft 365.
Keep the office tidy and the building clean for staff, guests, children, parents, and visitors.
Stay in touch with parents, be readily available to listen to their comments and concerns, and keep them informed on new developments.
Open, sort, review, prioritize, and forward all incoming mail, and telephone calls, including faxes and emails, processing responses when appropriate.
Maintain child records, office supply inventories, and other specific items needed.
Assist with planning, scheduling, and coordinating of meetings and trainings.
Type appropriate emails and letters to parents, teachers, professionals, and affiliates.
Set up, break down, organize, and manage events and activities, which may include late hours.
Maintain organized contact information of children, teachers, parents, and vendors.
Help maintain calendars and provide reminders of specific dates to administrative staff, faculty, and families.
Assist the management team for the program’s day-to-day operations.
Work with the management team to uphold the program’s goals in fulfillment of the program’s mission.
Be present and visible during school hours to maintain a safe, positive, pro-learning environment and promote open communication.
Model the school’s values and standards for professional conduct; consistently demonstrate best practices for communicating with students, staff, and families.
Consistently identify potential issues and obstacles and create and implement solutions.
Manage recruitment and enrollment.
Provide supervision for children during outside play time.
Provide additional child supervision support as needed throughout the school day.
Assist in the classroom and be responsible for supervising children on a regular basis.
Assist with lunch preparation and distribution, remembering proper sanitization such as handwashing, using clean plates and utensils, etc.
Step into classrooms to assist teachers on breaks.
Open and close classrooms.