Child Care Administrative Assistant

ASCENSION DEPAUL SERVICES•San Antonio, TX

1d•Onsite

About The Position

The Administrative Assistant performs a variety of duties related to the administrative functions of the Ascension DePaul Services’ (ADSSA) DePaul Wesley Children’s Center. Assists the Center Site Manager and/or Director in maintaining the administrative and operational needs of the center, meeting all Head Start & Early Head Start standards and Minimum Standards as required by the Texas Department of Family Protective Services and other regulatory agencies. Providing support to DePaul Wesley Children’s Center staff and clients in a courteous, professional manner in order to improve employee relations and client satisfaction of provided ADSSA services.

Requirements

High School Diploma or equivalent, required.
Ability to type 40 words per minute
Excellent written and oral communications
Valid Class C Texas Driver License
First Aid and CPR certification

Nice To Haves

Minimum 1 year of administrative work, preferred
Minimum 1 year of childcare experience, preferred
Bilingual (English/Spanish), preferred

Responsibilities

Understands and Manifest the Philosophy and Mission of Ascension DePaul Services of San Antonio.
Offers support to the Director, Site Manager, and DePaul Wesley Children’s Center staff.
Welcomes guests and screens telephone calls and/or directing to proper department.
Serves as first line of contact for parents and general public.
Supports the preparation of materials for meetings and family events.
Assists with taking, maintaining and distributing meeting agendas and meeting minutes.
Supports with maintaining the children files to include data entry into ChildPlus.
Assists with duties related to enrollment, recruitment and family services as needed.
Organizes and maintains file system, and all records as needed for children's enrollment, eligibility, attendance, and meal counts of the food program (CACFP) and classroom weekly documentation.
Maintains children's immunization records and reminds parents/guardians when updates are needed.
Assists Director with recruitment of prospective children and families.
Prepares confidential correspondence, reports and other complex documents and management of incoming and outgoing mail correspondence; including email and faxes.
Supports with inventory of supplies.
Makes copies of correspondence or other printed materials as needed.
Performs other duties as assigned.