Child Care Administrative Assistant

The Learning Experience #443

About The Position

We are seeking a friendly, upbeat, and professional individual to join our team. We are leaders in the early education industry and our people are given the opportunity to do their best every day, in our state-of-the-art centers. Center Leaders influence the growth and development of both children and teachers. They create an environment of collaboration and community, encouraging everyone to thrive. Daily responsibilities for Administrative Assistants: People Leadership Manages team to ensure curriculum is executed in alignment with brand standards; Daily management of classroom ratios and classroom coverage. Builds and communicates center schedules to ensure appropriate ratios are always intact and labor is effectively managed to budget. Manage daily center operations to ensure smooth workflow and compliance. Maintain student enrollment, waitlists, and accurate records (immunizations, health forms, incident reports, attendance). Ensure compliance with local, state, and federal licensing regulations. Manage the front desk, greet visitors, answer phones, and respond to parent inquiries. Order and track supplies and inventory for classrooms and office needs. Coordinate inspections, fire drills, health and safety audits, and licensing visits. Provide breaks and support for teachers as needed throughout the day. Assist in classrooms during transitions and other high-need periods. Develop and execute marketing campaigns to promote enrollment and community engagement. Manage social media platforms to enhance brand visibility and attract prospective families. Conduct outreach events and presentations to showcase our educational programs. Collaborate with the leadership team to create promotional materials and content. Customer Focus Leads tour with prospective families, highlighting key features/points of difference with our curriculum, teacher tenure/quality, etc. Regularly communicates with families regarding student progress Executes “parent pleasers” Execution of our Show and Tell Regularly audits and maintains all records and files for students and teachers Ensures the physical environment and health/safety standards are full compliance with local and state licensing regulations Responsible for accident/incident reporting Medication management Conducts monthly emergency safety drills Manages new customer administration and files in compliance with state licensing regulations

Requirements

Comfortable working in a classroom environment when needed.
Ability to multi-task and adapt to a variety of administrative and childcare-related duties.
Strong communication and organizational skills.
Experience in childcare or a school setting is a plus.

Nice To Haves

Two or more years of center leadership/management experience highly preferred. At least one year of center leadership/management experience required.
Must have professional teaching experience with infant to preschool children.
Bachelor’s degree in ECE or related field highly preferred.
Experience in marketing or enrollment management.
Strong knowledge of state licensing rules and regulations.
CPR and First Aide Certification highly preferred.
Must meet state specific guidelines for the role.

Responsibilities

Manages team to ensure curriculum is executed in alignment with brand standards
Daily management of classroom ratios and classroom coverage.
Builds and communicates center schedules to ensure appropriate ratios are always intact and labor is effectively managed to budget.
Manage daily center operations to ensure smooth workflow and compliance.
Maintain student enrollment, waitlists, and accurate records (immunizations, health forms, incident reports, attendance).
Ensure compliance with local, state, and federal licensing regulations.
Manage the front desk, greet visitors, answer phones, and respond to parent inquiries.
Order and track supplies and inventory for classrooms and office needs.
Coordinate inspections, fire drills, health and safety audits, and licensing visits.
Provide breaks and support for teachers as needed throughout the day.
Assist in classrooms during transitions and other high-need periods.
Develop and execute marketing campaigns to promote enrollment and community engagement.
Manage social media platforms to enhance brand visibility and attract prospective families.
Conduct outreach events and presentations to showcase our educational programs.
Collaborate with the leadership team to create promotional materials and content.
Leads tour with prospective families, highlighting key features/points of difference with our curriculum, teacher tenure/quality, etc.
Regularly communicates with families regarding student progress
Executes “parent pleasers”
Execution of our Show and Tell
Regularly audits and maintains all records and files for students and teachers
Ensures the physical environment and health/safety standards are full compliance with local and state licensing regulations
Responsible for accident/incident reporting
Medication management
Conducts monthly emergency safety drills
Manages new customer administration and files in compliance with state licensing regulations