Chief of Staff - Confidential

Prime Executive Office•New York, NY

18h•Onsite

About The Position

This role supports a private principal whose work sits at the intersection of creative practice, social impact, and experimental project development. The principal convenes collaborators across disciplines (artists, technologists, advisors, and builders) to explore ideas that range from intimate inquiries to ambitious ventures designed to shape more beautiful futures. What began as a hybrid of a family office and creative studio has evolved into a dynamic ecosystem of projects and resources in service of this vision. This ecosystem is both creative and operational, fluid and complex. The Chief of Staff plays a central role in making it coherent, functional, and forward-moving, serving as the principal's right-hand partner. The principal works at a measured, non-linear pace and values the process as much as the outcome. This requires a Chief of Staff who can move fluidly between intensity and stillness, bringing both structure and softness to the role. Some projects are audacious and expansive; others are intimate and nearly invisible. Together, they form a landscape that is dynamic, unconventional, and deeply personal. Success in this role means becoming a trusted extension of the principal's thinking and decision-making, ensuring the ecosystem operates with clarity, structure, and accountability, significantly reducing personal and operational noise, consistently moving projects forward without constant input, and establishing systems that create order, visibility, and continuity.

Requirements

Ability to act as a thought partner and decision-making ally.
Capability to translate abstract concepts into cohesive strategies.
Ability to continue conversations, relationships, and lines of thinking independently.
Skill in discerning project prioritization (intensity vs. stillness).
Capacity to provide thoughtful, grounded pushback.
A "cool head" capable of rapid problem-solving under pressure and crisis management.
Ability to ensure alignment across entities and initiatives (creative work, operational infrastructure, personal priorities).
Skill in establishing and maintaining clarity on team and external partner responsibilities.
Ability to act as a primary point of contact for a diverse global network.
Proficiency in knowledge management, capturing and organizing insights.
Experience in managing and developing a small support team, providing coaching and feedback.
Ability to lead projects from concept through completion, ensuring consistent progress.
Proactive approach to driving initiatives forward and maintaining momentum.
Ability to navigate ambiguity and identify next steps independently.
Skill in managing key partnerships with professionalism, discretion, and warmth.
Ability to seamlessly move between personal, operational, and creative domains.
Commitment to ensuring all outputs meet a high bar for quality, detail, and aesthetic alignment.
Experience in overseeing day-to-day private life logistics and personal infrastructure.
Capability for high-level oversight of residences and studio spaces, including managing household staff and capital improvements.
Ability to coordinate with personal specialists for health and wellness.
Capacity to handle highly sensitive personal matters with grace, urgency, and anonymity.
Ability to move fluidly between intensity and stillness, bringing both structure and softness to the role.

Responsibilities

Act as a dedicated sounding board for evolving ideas, helping to translate abstract concepts into cohesive strategies while honoring their original spark.
Continue conversations, relationships, and lines of thinking independently; moving ideas forward rather than simply relaying them.
Discern when a project requires "intensity" (rapid execution) versus "stillness" (incubation), serving as a guardian of creative focus.
Provide thoughtful, grounded pushback when appropriate.
Serve as the first line of defense for urgent matters, capable of rapid problem-solving under pressure, resolving issues before they disrupt the ecosystem.
Ensure alignment across entities and initiatives; bridging creative work, operational infrastructure, and personal priorities into a cohesive system.
Establish and maintain clarity on who is doing what across the team and external partners.
Act as the primary point of contact for a diverse global network of collaborators and advisors.
Ensure that intent is communicated clearly, even when projects are in early or ambiguous phases.
Capture and organize the wisdom and resources generated within the ecosystem, ensuring that insights from one project flow naturally into the next.
Manage and develop the daily activities of a small support team, providing real-time coaching and feedback to ensure operational excellence.
Oversee additional support roles when applicable.
Lead projects from concept through completion, ensuring consistent progress even when direction is evolving or capacity is limited.
Step in to drive initiatives forward when needed, maintaining continuity and forward movement across all active workstreams.
Navigate ambiguity without defaulting to waiting for direction; proactively identify next steps and move work forward with sound judgment.
Manage key partnerships with a balance of professionalism, discretion, and warmth.
Seamlessly move between personal, operational, and creative domains while maintaining alignment, continuity, and quality across all areas.
Ensure all outputs, whether operational or creative, meet a high bar for quality, detail, and aesthetic alignment.
Oversee the day-to-day rhythm of the principal’s private life, ensuring their environment supports both professional output and personal restoration.
Provide high-level oversight of residences and studio spaces, including managing household staff, capital improvements, and maintaining aligned environments.
Coordinate with personal specialists, trainers, or wellness practitioners to prioritize well-being, managing logistics that allow for a measured pace.
Handle highly sensitive personal matters, from private administration to confidential requests, with the highest level of grace, urgency, and anonymity.