Chief of Staff

Virginia League for Planned Parenthood•Richmond, VA

4d•$80,771 - $95,025•Onsite

About The Position

The Chief of Staff provides strategic and operational leadership in support of the Virginia League for Planned Parenthood (VLPP), serving as a trusted partner to the CEO and senior leadership team. The Chief of Staff helps drive organizational priorities, manages key initiatives, and ensures leadership remains focused on the highest-value strategic objectives. This role works across the organization to lead change initiatives, coordinate complex projects, and align internal stakeholders to advance VLPP’s mission. This highly visible role also provides oversight of Board operations and requires the ability to navigate competing priorities, respond to emerging needs, and influence effectively without direct authority.

Requirements

Strategic thinkers
Highly organized problem-solvers
Collaborative leaders who thrive in a fast-paced environment
Prior experience in executive support
Prior experience in change management
Prior experience in project management
Experience managing complex organizational functions

Nice To Haves

A bachelor’s degree is preferred, or an equivalent combination of education and experience.

Responsibilities

Provides oversight for board operations, including managing the logistics for quarterly board meetings; drafting minutes; managing the board orientation process; ensuring all appropriate agreements are signed and up to date; updating the board manual on an annual basis; and staffing board committee and full board meetings.
Leads the administrative functions of the offices of the CEO/CMO/General Counsel including managing agreements and contracts through approval and signing processes, supporting meeting logistics, drafting communications, and supporting compliance activities, including by participating in VLPP’s Compliance Quality and Risk Management (CQRM) Committee and preparing for PPFA Accreditation visits every three years.
Manages organization-wide projects, or other special projects or initiatives, for the CEO, CMO and General Counsel, and at the completion of each project, ensures that the appropriate staff take on the day to day management of the finished product. Projects vary in scope and complexity.
Leads the relationship with VLPP’s IT and cybersecurity vendors to ensure compliance with PPFA’s accreditation standards. Conducts IT security audits and supports staff with IT ticket escalation needs.
Serves as the Affiliate Security Lead for VLPP, staying abreast of trends within Planned Parenthood and externally. Serves as the point person for VLPP crisis response, reports security incidents to PPFA, and conducts physical security audits.
Ensures that the CEO is fully briefed and prepared with supporting materials for meetings and other appearances.
Provides insight on daily operations and processes to ensure the CEO and leadership team see and understand the connections between competing interests as well as emerging trends, which could instigate a change in strategic direction.
Partners with the Director of Communications to align internal and external communications strategies.
Other duties as assigned.