Bureau of Water Supply Chief of Staff

City of New York•Town of Neversink, NY

8d•$120,000 - $130,000•Onsite

About The Position

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high quality drinking water, managing wastewater and stormwater, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Water Supply seeks to hire an Administrative Staff Analyst, M-2 for a position within the Executive Division, located in Grahamsville, New York. Under executive direction, of the Deputy Commissioner of the Bureau of Water Supply, the Administrative Staff Analyst, M-2 will serve as Bureau of Water Supply Chief of Staff. The Bureau of Water Supply Chief of Staff will be responsible for working closely with the Bureau’s Directorates to address, coordinate and direct critical issues affecting the Bureau; establishing lines of communication to ensure timely resolution; assisting in the development of strategic goals and plans for the Bureau in order to enhance operational performance and developing procedures and systems to improve efficiency within the Bureau; serve as liaison with the Commissioner’s Office and other Department of Environmental Protection Bureaus as well as liaison with the public and elected officials. Specific duties include: - Ensuring the Deputy Commissioner is prepared for all daily activities including meetings, events, and trips. Ensuring all relevant documents are printed and reviewed ahead of scheduled events; planning sessions are scheduled ahead of time to prepare for all scheduled events and that all communication devices are fully operational. - Ensuring will be responsible for working closely with the Bureau’s Directorates to address, coordinate and direct critical issues affecting the Bureau; establishing lines of communication to ensure timely resolution; assisting in the development of strategic goals and plans for the Bureau in order to enhance operational performance and developing procedures and systems to improve efficiency within the Bureau; serve as liaison with the Commissioner’s Office and other Department of Environmental Protection Bureaus as well as liaison with the public and elected officials. - Working closely with the Commissioner's Office and the Bureau Strategic Planning Section to develop long-term plans and goals for the Bureau and day to day operations. Coordinating strategic plans/goals for the Bureau; effectively communicates information to the office in accordance with requirements; ensuring activity planning is conducted for all upcoming tasks; recommending initiatives and conducting conference planning; working on all Bureau special projects; managing the bureau Electric Vehicle Initiative, Cellphone Tower Initiative, BWS Tributary, and ACE Awards. This position will also require you to report to other Bureau of Water Supply facilities throughout the watershed. (This is a brief description of what you might do in this position and does not include all the duties of this position.)

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, politicalImanagement, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management.
Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Nice To Haves

A Motor Vehicle Driver’s License valid in the State of New York
Experience with MS Office products; including Word, Excel and Publisher
Operational frameworks at local, state and federal levels for source water management
Ability to write, review and edit reports, presentations, correspondence and other types of media
Ability to multi-task and meet deadlines
Ability to collect and analyze relevant data on spreadsheets, databases and dashboards
Ability to perform statistical and arithmetic calculations
Ability to lead and supervise staff
Communication Skills
Analytical Ability
Interpersonal/Leadership Skills
Time Management

Responsibilities

Serve as Bureau of Water Supply Chief of Staff.
Work closely with the Bureau’s Directorates to address, coordinate and direct critical issues affecting the Bureau.
Establish lines of communication to ensure timely resolution of issues.
Assist in the development of strategic goals and plans for the Bureau to enhance operational performance.
Develop procedures and systems to improve efficiency within the Bureau.
Serve as liaison with the Commissioner’s Office and other Department of Environmental Protection Bureaus.
Serve as liaison with the public and elected officials.
Ensure the Deputy Commissioner is prepared for all daily activities including meetings, events, and trips.
Ensure all relevant documents are printed and reviewed ahead of scheduled events.
Schedule planning sessions ahead of time to prepare for all scheduled events.
Ensure all communication devices are fully operational.
Develop long-term plans and goals for the Bureau and day-to-day operations in conjunction with the Commissioner's Office and the Bureau Strategic Planning Section.
Coordinate strategic plans/goals for the Bureau.
Effectively communicate information to the office in accordance with requirements.
Ensure activity planning is conducted for all upcoming tasks.
Recommend initiatives and conduct conference planning.
Work on all Bureau special projects.
Manage the bureau Electric Vehicle Initiative, Cellphone Tower Initiative, BWS Tributary, and ACE Awards.
Report to other Bureau of Water Supply facilities throughout the watershed.