Chief of Staff

Neosystems Corp•Reston, VA

34d

About The Position

The Chief of Staff for Enterprise Services Group is responsible for coordinating day-to-day operations, managing project workflows, and ensuring timely execution of key deliverables across the group. This role supports the Vice Presidents by facilitating efficient team meetings and status calls both internal and external with clients, tracks and reports progress on team deliverables, monitors service line team capacity, allocation and WIN reporting and supports implementation of tools and processes that continually improve team efficiency and accountability. While this position does not have direct reports, this role will partner extensively with internal team members and clients, across and at all levels of the organization, to accomplish individual and business unit objectives. Role and Responsibilities: Deliver project management oversight on client projects and strategic ESG initiatives including RAID logs and status reporting. Guide the setup of client projects or templates (as needed), establish service line dashboards for wholistic tracking and team assignments, and flagging potential issues for leadership resolution. Serve as an internal Smartsheet resource to service line leaders and employees, coordinate with Smartsheet COE to ensure continuous improvement and efficient tool use and provide education to ESG leaders and employees to drive increased Smartsheet adoption and capability. Coordinate and facilitate regular ESG leadership status calls using EOS-style formats; track quarterly objectives (Big Rocks), monitor progress and follow up on action items and ensure accountability. Lead MAS/PS resource management including but not limited to monitor employee utilization, assist leaders with team re/allocations to maintain balanced and efficient use of resources across both service lines, maintain the WIN (what's important now) report. Coordinates all activities for our business consultants and technical team members Ensures project successfully closes within scope, budget and timeline Identifies, elevates and mitigates risk successfully Seek out opportunities for creating efficiencies and other enhancements to the established project management approach Ensure all projects are properly managed from a resource, scope, and financial perspective Establish and maintain working relationship with customer counterparts

Requirements

Bachelor's degree in Business Administration, Accounting or related field
7-10 years of professional experience in operations, strategy, project management, consulting or executive support.
Ability to lead cross functional initiatives, manage multiple timelines, and drive execution.
Strong understanding of project management methodologies and related tools (Smartsheet).
Skilled and process improvement resource planning and reporting (WIN, KPIs).
Ability to interpret data, identify trends and support decision making.
Comfort learning and implementing new tools (Power Automate), workflow automation platforms and cloud-based systems, as needed.
Proven track record of complex technical initiatives across infrastructure and applications
High level of trust and integrity to maintain sensitive and confidential information.
Excellent communication and stakeholder engagement skills, with ability to collaborate and build relationships across functions and at all levels of the organization
Ability to work independently and manage multiple priorities in a dynamic environment
Highly collaborative team player with track record of stepping up to challenges and ensuring success is shared
Ability to thrive in a dynamic environment, adapt quickly to shifting priorities, managing ambiguity, cutting through noise to focus on priorities and delivering results under pressure
Prior experience in professional services, accounting or technology consulting
Proficiency with project management tools (Smartsheet, Asana, MS Project)

Responsibilities

Deliver project management oversight on client projects and strategic ESG initiatives including RAID logs and status reporting.
Guide the setup of client projects or templates (as needed), establish service line dashboards for wholistic tracking and team assignments, and flagging potential issues for leadership resolution.
Serve as an internal Smartsheet resource to service line leaders and employees, coordinate with Smartsheet COE to ensure continuous improvement and efficient tool use and provide education to ESG leaders and employees to drive increased Smartsheet adoption and capability.
Coordinate and facilitate regular ESG leadership status calls using EOS-style formats; track quarterly objectives (Big Rocks), monitor progress and follow up on action items and ensure accountability.
Lead MAS/PS resource management including but not limited to monitor employee utilization, assist leaders with team re/allocations to maintain balanced and efficient use of resources across both service lines, maintain the WIN (what's important now) report.
Coordinates all activities for our business consultants and technical team members
Ensures project successfully closes within scope, budget and timeline
Identifies, elevates and mitigates risk successfully
Seek out opportunities for creating efficiencies and other enhancements to the established project management approach
Ensure all projects are properly managed from a resource, scope, and financial perspective
Establish and maintain working relationship with customer counterparts