Chief of Staff to FDC

City of New York•New York City, NY

About The Position

The Department of Citywide Administrative Services (DCAS) seeks a highly motivated and strategic individual to serve as Chief of Staff to the First Deputy Commissioner (FDC). The First Deputy Commissioner’s portfolio includes Human Capital, Fiscal and Business Management, the Office of Citywide Procurement, and Information Technology. The Chief of Staff will operate with broad latitude for independent initiative and judgment, serving as a trusted advisor on sensitive, strategic, and policy matters. The Chief of Staff will play a critical role in advancing the First Deputy Commissioner’s priorities by coordinating and driving initiatives across the Commissioner’s Office and throughout the agency. This position will provide high-level guidance and counsel, facilitate executive decision-making processes, manage cross-functional projects, and ensure the effective day-to-day operations of the First Deputy Commissioner’s office. The successful candidate must be highly organized, proactive, and strategic, with exceptional communication skills to foster a collaborative and results-driven environment. The individual must be able to think holistically and creatively, anticipate and identify risks, and develop thoughtful, solutions-oriented approaches to complex challenges.

Requirements

A master's degree from an accredited college in economics, finance, accounting, business or public administration, public health, human resources management, management science, operations research, organizational behavior, industrial psychology, statistics, personnel administration, labor relations, psychology, sociology, human resources development, political science, urban studies or a Juris Doctor degree from an accredited law school, and two years of satisfactory full-time professional experience in one or a combination of the following: working with the budget of a large public or private concern in budget administration, accounting, economic or financial administration, or fiscal or economic research; or in management or methods analysis, operations research, organizational research or program evaluation; or in personnel or public administration, recruitment, position classification, personnel relations, labor relations, employee benefits, staff development, employment program planning/administration, labor market research, economic planning, social services program planning/evaluation, or fiscal management. Eighteen (18) months of this experience must have been in an executive, managerial, administrative, or supervisory capacity. Supervision must have included supervising staff performing professional work in the areas described above.
A baccalaureate degree from an accredited college and four years of satisfactory full-time professional experience in the areas described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
An associate degree or completion of 60 semester credits from an accredited college and six years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
A four-year high school diploma or its educational equivalent approved by a State’s department of education or a recognized accrediting organization and eight years of satisfactory full-time professional experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.
A combination of education and/or experience equivalent to “1”, “2”, “3”, or “4” above. College education may be substituted for professional experience at the rate of 30 semester credits from an accredited college for one year of experience. However, all candidates must have a high school diploma and at least two years of experience as described in “1” above, including the 18 months of executive, managerial, administrative, or supervisory experience, as described in “1” above.

Responsibilities

Serving as a strategic partner and principal advisor to the First Deputy Commissioner
Advising the First Deputy Commissioner on sensitive matters
Drafting and reviewing memos, briefing materials, presentations, reports, and other executive-level documents
Preparing agendas and materials for First Deputy Commissioner meetings and tracking follow-up actions to ensure timely execution
Managing information flow between the First Deputy Commissioner’s office and internal and external parties to eliminate bottlenecks
Working with the Commissioner's office and DCAS executive/senior leadership to ensure that the First Deputy Commissioner’s office is meeting the needs of the agency
Providing troubleshooting assistance to the First Deputy Commissioner on a variety of fronts, including taking responsibility for identifying, triaging, and coordinating responses to issues brought to the First Deputy Commissioner's attention
Ensuring communication among agency staff and coordinating intra-agency meetings when necessary
Serving as the Liaison to the DCAS communications and external affairs teams, coordinating responses to external inquiries
Developing and implementing protocols for briefing the First Deputy Commissioner in preparation for internal and external meetings to ensure that time is effectively leveraged
In coordination with the Commissioner Office, prepare the FDC’s briefing documents for external hearings
Representing the First Deputy Commissioner in their absence
Performing various high level specialized managerial/executive functions at the FDC’s request