Chief Marketing & Digital Officer Administrative Assistant

LCBO•Toronto, ON

10d•Onsite

About The Position

This is an onsite role supporting the Chief Marketing and Digital Officer and Vice President, Digital Channels during a unique and transformative time at the LCBO. Reporting to the CMDO, this position provides a variety of confidential, accurate, and efficient administrative, technical, and operational support to the Chief Marketing and Digital Officer and supporting teams. The role involves coordinating meetings, managing schedules, developing presentations, creating reports, responding to inquiries, proofreading documents, and providing efficient administration of the daily operation and procedures within the department. The ideal candidate is passionate about anticipating the needs of the team and preparing them for success.

Requirements

Post-secondary diploma or degree.
5+ years of experience providing support services to multiple senior leaders in a corporate environment.
Developed organizational and time management skills to manage conflicting deadlines and multiple priorities in a fast-paced environment.
Superior attention to detail.
Ability to communicate effectively, both verbally and written, at all levels of the organization, including senior levels.
Intermediate knowledge of computer processing, including Outlook, Word, PowerPoint, Excel, Teams, Oracle, and SharePoint including a high skill level in the creation of engaging and visual presentations.
Ability to research, assess complex topics or options, and make sound recommendations.
An understanding of budget reports and their preparation.

Responsibilities

Submit agenda items and gather all necessary supporting documents for Audit, Governance and Board meetings, observing deadlines.
Prepare internal and external business documents, communications, and presentations, including compiling information and researching responses.
Proofread a variety of documents for spelling, grammar, clarity, and tone.
Plan, coordinate and facilitate departmental meetings/workshops/events, attend, and transcribe meeting minutes.
Co-ordinate all travel arrangements and approvals, including the provision of meals, transportation, and accommodation.
Process requisitions and invoices, review, and track expenses, and log all credit card purchases monthly.
Support departmental budget process.
Help with new team members onboarding process.
Partner with other Executive and Administrative Assistants within the LCBO.
Flexible to take on other administrative responsibilities, team projects and ad-hoc projects as assigned.