Chief Financial Officer

Allentown City School District•Allentown, PA

10d•Onsite

About The Position

Supervises system-wide business affairs, fiscal management, tax collection, procurement, budgetary development and related support functions while maintaining accurate and complete records of the District's financial affairs. The Business Manager works to ensure fiscal accountability and to maximize the use of human and financial resources through reallocation of overall resources. Collaborates with Human Resources to complement their functions for employees of the district.

Requirements

Bachelor's Degree in business administration/management, accounting or related field.
Minimum five years experience as a business manager or related role.
Knowledge of current laws and regulations relating to public school accounting.
Evidence of school and/or business leadership experience.
Excellent communication skills.
Executive Core Qualifications, including the ability to lead change and lead people, the ability to meet to meet District goals with a focus on results, the possession of business acumen, and the ability to build coalitions. Must be able to lead and manage, and to ensure that targeted goals and initiatives are achieved.
Demonstrated skills in computer technology and financial / HR computer software applications.
Satisfactory work record & criminal/child abuse clearances (Acts 34, 114 and 151).

Nice To Haves

Master's in Business Administration or CPA certification preferred.

Responsibilities

Supervises the accounting system necessary to provide school officials and administrators with accurate financial facts as the basis for formulating policies and decisions; provides the proper safeguards for custody of public funds.
Performs pre-audit of internal procedures; determines that prepared statements present fairly the financial position, propriety, legality, and accuracy of financial transactions; proper recording of all financial transactions; post-audit procedures; external audits; reconciliation of internal and external audits; conducts internal reviews of student activities and petty cash funds in the District schools; monitors food service accounts.
Develops procedures and policy on cash management and investments; develops cash projection report of revenues and expenditures of the general fund; selects the type and source of investments; secures proper collateralization of investments; maintains records and prepares monthly report of cash and investments; provides for full investment of all surplus funds.
Holds responsibility for debt service and capital fund management. Performs long and short-term financing, including Tax Anticipation Notes (TANS); maturities and debt payments; long-range capital improvement programs; short-term debt management; debt service payment procedures and reports; investment of surplus capital funds; refunding of bond issues.
Implements the School District's financial accounting system in accordance with "The Manual of Accounting and Related Financial Procedures for Pennsylvania School District, 1983"; translates the school budget into a business office accounting system; prepares the annual financial report of the District and other financial reports as required for submission to the State; prepares monthly financial reports to the Board of School Directors; interprets the annual audit report; supervises accounting procedures on payroll operation, accounts payable, trust and agency accounts, local, state and federal taxes, retirement, social security, insurance programs, capital reserve funds, student activity funds, and construction funds.
Holds responsibility for financial planning and budgeting. Compiles and prepares the annual education budget; long-term fiscal planning; operating budget control; expenditure and revenue estimates; fiscal relationships with other governmental units; prepares monthly financial reports for the Board of School Directors.
Administers Tax Sheltered Annuity 403(b) Plans for all employees.
Holds responsibility for insurance and risk management. Performs review of insurance programs in collaboration with human resources; determines coverage to be provided; obtains insurable values on building and contents; files insurance claims and reports; directs insurance procurement procedures; maintains insurance policies and claim records; develops specifications and places insurance with companies, agents, and brokers.
Supervises payroll operations for payment of all employees in accordance with negotiated contracts and Board policies; supervises completion of local, state, and federal reports on payroll deductions; has responsibility for establishing payroll policies and procedures; supervises proper accounting of all payroll disbursements; supervises and audits all payroll records.
Acts as designated purchasing agent for the School District; processes purchase orders; recommends and enforces purchasing policies, procedures, and regulations; prepares specifications and determines quality of equipment and supplies; enforces school code requirements for bidding and purchasing; responsible for storage and delivery of supplies; maintains inventory control; serves as the School District's expert on the source and cost of supplies, equipment, and services; maintains records and catalogues on items to be purchased.
Holds responsibility for Real Estate and Fixed Asset Management. Maintains inventory records and determines values of fixed assets; secures adequate insurance and provides for security of fixed assets; responsible for management of real and personal property records.
Reviews the tax collections of, and when necessary, provides input to the locally elected and appointed tax collectors for the District.
Provides financial data for state and federal financial grants; provides assistance in securing financial grants; monitors District use of grant monies.
Works collaboratively with the Deputy Superintendent and Director of Facilities to establish accountability for energy consumption and to establish a District energy management program for the reduction of utility consumption.
Serves as the District's Record Retention Officer for non-educational records, the District's delegate to the Lehigh County Tax Collection Committee and the District's Right to Know Officer for information requests.
Attends Board meetings and work sessions.
Attends meetings and conferences as required by the position.
Attends professional seminars and workshops.
Serves as a member of the District's Emergency Management Plan Team.
Serves as Board Secretary.
Ensures proper adherence to District policy and procedures, and ensures proper adherence to applicable contract language that is in effect for the District.
Provides increased fiscal oversight for Title I, Title II, ACCESS, and IDEA Federal funds.
Performs any other duties assigned by the Superintendent.