Chief Executive Assistant

Cornerstone AFC • Pine Grove Township, MI

15d

About The Position

The Chief Executive Assistant provides high-level administrative and operational support to the Chief Executive Officers and Executive Leadership Team. This role is responsible for managing executive schedules, coordinating meetings and travel, preparing professional communications, tracking organizational initiatives, and ensuring the Executive Office operates efficiently. The ideal candidate is highly organized, detail-oriented, maintains the highest level of confidentiality, and thrives in a fast-paced environment supporting executive leadership.

Requirements

• Associate's degree required.
• Minimum of three years of executive administrative support experience.
• Excellent organizational, communication, and time management skills.
• Advanced proficiency in Microsoft Office Suite and Google Workspace.
• Ability to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality.

Nice To Haves

• Bachelor's degree preferred in Business Administration, Healthcare Administration, Communications, or a related field.
• Experience supporting executive leadership.
• Experience in healthcare, human services, or Adult Foster Care.
• Experience preparing executive reports and presentations.
• Familiarity with accreditation, licensing, or regulatory documentation.
• Proactive professional with exceptional attention to detail, sound judgment, and strong interpersonal skills.
• Anticipates executive needs, communicates effectively, builds positive relationships across departments, and demonstrates integrity, accountability, adaptability, and professionalism in every interaction.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare agendas, presentations, reports, meeting materials, and executive correspondence.
• Record and distribute meeting minutes while tracking action items and project deadlines.
• Coordinate Executive Leadership, Board, Director, and Strategic Planning meetings.
• Support organizational projects by tracking timelines, maintaining documentation, and collaborating across departments.
• Maintain confidential executive files, records, and electronic filing systems.
• Coordinate document approvals, organizational communications, and executive reports.
• Assist with leadership events, conferences, training sessions, and organizational meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree