Chief Deputy Registrar

County of Culpeper•County of Culpeper, VA

3d•Onsite

About The Position

Serves as Deputy to the department head of the Department of Voter Registration and Elections. Performs complex professional and administrative work related to the administration of elections and day-to-day departmental operations. Assumes responsibility for departmental and staff supervision in the absence of the General Registrar. Work is performed under the direct supervision of the General Registrar. The Chief Deputy Registrar is appointed for a term not to exceed that of the appointing General Registrar and serves at his/her discretion.

Requirements

Education equivalent to a high school diploma supplemented by 3 years of experience.
Must be a qualified voter in the Commonwealth of Virginia (24.2-112, Code of Virginia).
Must obtain satisfactory results of a criminal history background check.
Ability to communicate complex ideas effectively.
Ability to establish and maintain working relationships with co-workers, elected officials, candidates for office, state and local agencies, political party representatives, media representatives and the general public.
Ability to utilize automated information systems (personal computer, state voter registration system).
Comprehensive knowledge of standard office practices, procedures, and equipment.
Ability to maintain complex records.
Ability to work under pressure and make impartial decisions.
Proficient with the online state Voter Registration database; demonstrates user level skill in specialized software applications beyond basic software packages.

Nice To Haves

A Virginia Registered Election Official (VREO) or Certified Elections Registration Administrator (CERA) Certification is not required for hire, but progress toward certification must begin within 12 months of start date.

Responsibilities

Assists with planning and directing office and field operations related to the administration of elections, including: Monitoring all election activities for compliance with State and Federal Election laws, Collecting, preparing, and distributing all materials used to conduct elections, Development of training materials and manuals for Election Officials and others, Determining eligibility of applicants to register to vote and/or vote in accordance with law, Coordinating voter education and outreach initiatives, Overseeing management of voter registration records, Supervising in-person absentee voting, Processing absentee-by-mail ballot applications and accurately mailing, receiving, and processing absentee ballots.
Maintains current knowledge of Federal and State law regarding voter registration and election administration, as well as State Board of Elections and local policies and procedures.
Maintains voter rolls: Enters voters into online state database, scans and attaches digital images of registration documents, cancels registrations of ineligible voters, transfers records to other localities, and assists voters with registration procedures.
Coordinates all mailings for voter correspondence including new registrations, denied applications, cancelled registrations, and other Code-required mailings as needed.
Provides information to elected officials, candidates for office, state, and local political parties, and performs audits of campaign and candidate forms.
Greet visitors and general public in-person and by telephone responding to voter questions, complaints, and requests for service and initiating problem resolution.
Provides administrative support to the members of the Electoral Board.
Participates in State-mandated training, certification programs, conferences, seminars, and meetings as a representative of the Department.
Performs accounts payable and procurement duties and assists with budget preparation.
Assists General Registrar in long-range planning for the department.
Assumes all the duties and responsibilities of the General Registrar in their absence and serves as a second-in-command.
Any duties assigned by the General Registrar.