Check-In Coordinator

CAMPERS INN INC•Seffner, FL

16h•$18 - $21•Onsite

About The Position

Lazydays RV of Tampa powered by Campers Inn RV is seeking a dependable, detail-oriented Check-In Coordinator to join their team. This position plays an important role in ensuring incoming RV inventory is accurately received, documented, and processed efficiently. The ideal candidate is organized, takes pride in accuracy, communicates effectively, and understands the importance of teamwork in supporting dealership operations and delivering an exceptional customer experience. Lazydays RV powered by Campers Inn RV is a company focused on growth, innovation, and exceptional customer experiences, with a vision to be the RVer's Trusted Resource. Founded in 1966, Campers Inn RV has grown into the Nation's Largest Family-Operated RV Dealership, emphasizing fairness, respect, and genuine care for employees and customers. They believe in living their core values of Integrity, Teamwork, Continuous Improvement, and Sustainability.

Requirements

High school diploma or equivalent required.
Strong attention to detail with a commitment to accuracy and completeness.
Excellent organizational and time-management skills.
Ability to prioritize responsibilities and work efficiently in a fast-paced, high-volume environment.
Strong written and verbal communication skills.
Ability to work collaboratively with multiple departments and maintain positive working relationships.
Dependable, punctual, and committed to meeting established deadlines.
Comfortable learning and working within multiple computer systems and software applications.
Self-motivated with the ability to work independently while remaining a supportive team member.
Strong problem-solving skills and willingness to communicate concerns promptly.
Commitment to maintaining accurate records and following established dealership procedures.
Willingness to adapt to operational changes and participate in continuous process improvement.
Commitment to providing exceptional internal and external customer service.
Demonstrate honesty, accountability, and accuracy when handling inventory, documentation, and dealership information.
Collaborate with fellow employees and departments to ensure inventory moves efficiently through the dealership.
Look for opportunities to improve processes, reduce errors, and create greater operational efficiency.
Support responsible business practices by maintaining accurate records, reducing unnecessary waste, and using company resources efficiently.

Nice To Haves

Previous administrative, inventory, dealership, or related experience preferred.
Experience in an RV or automotive dealership environment is a plus but not required.
Experience with inventory management systems or data entry preferred.
Proficiency in Microsoft Office preferred.

Responsibilities

Accurately and timely process incoming RV inventory, including new units, trade-ins, dealer transfers, purchases, consignments, and transported units.
Ensure all incoming units are properly identified, entered into the appropriate systems, documented, and communicated to the necessary departments.
Receive incoming RV units and accompanying documentation from transport drivers, customers, vendors, and dealership personnel.
Verify unit information for accuracy and completeness, including VINs, stock numbers, and supporting documentation.
Prepare and organize internal files while ensuring original documents and titles are properly safeguarded.
Maintain accurate and organized records for all incoming inventory.
Ensure paperwork is properly routed to the appropriate departments to support timely processing.
Identify missing or inaccurate information and communicate discrepancies promptly.
Accurately enter incoming units into the dealership's inventory management systems.
Verify stock numbers and prepare the necessary unit identification materials.
Print, prepare, and organize required documentation, check-in forms, and inspection paperwork.
Complete and submit applicable manufacturer acceptance documentation.
Maintain accurate digital records and ensure information is updated in a timely manner.
Follow established dealership procedures to maintain inventory accuracy and accountability.
Communicate incoming inventory arrivals and status updates to Sales, Delivery, Service, and management as appropriate.
Notify the appropriate departments of units sold upon arrival or available for sale.
Coordinate with customers and dealership personnel during trade-in check-ins.
Work collaboratively with Inventory, Sales, Service, Delivery, and Tag & Title departments to support the timely movement of units through the dealership.
Maintain clear, professional, and consistent communication regarding inventory status and documentation needs.
Demonstrate teamwork and a willingness to assist other departments in supporting dealership operations.
Prepare and route title documentation and other required paperwork to the appropriate departments within established timelines.
Identify and promptly report discrepancies, missing documentation, transportation damage, or other concerns to management.
Follow established procedures for documenting and communicating damage or inventory-related issues.
Maintain confidentiality and safeguard sensitive dealership and customer information.
Support process improvements that promote accuracy, efficiency, and accountability.