Chapel Business Manager

Roman Catholic Diocese of Dallas•Dallas, TX

About The Position

The Chapel Business Manager is a leadership role in support of the chaplain's responsibilities to the Chapel. This leader is a steward of the Physical, Financial, and Human Resources of the Chapel and the chapel gift shop.

Requirements

Thorough knowledge of accounting principles and practices
Solid business operational experience
Solid practical Human Resources experience
Excellent interpersonal communication skills
Supervisory and leadership experience
Proven organizational skills including ability to manage multiple tasks and projects simultaneously, meet deadlines and produce high quality results quickly
Excellent computer skills: MS Office suite of products; internet applications; QuickBooks Accounting Software
Good record-keeping skills
Good facilitation skills
Collaborative style that fosters workplace excellence and mutual staff support
Highly motivated; able to work independently and as part of a team and with energy, optimism and persistence
Ability to present oneself professionally
Ability to maintain confidentiality
Ability to prioritize and to be flexible
Practicing Catholic with thorough knowledge and understanding of Catholic teachings, required.
Background Check: This position requires a criminal background check and credit check.
English proficiency required.

Nice To Haves

Bachelor’s Degree desired in Business or a closely related field
3 – 5 years of business experience, non-profit experience preferred.
Bilingual English/Spanish preferred.

Responsibilities

Maintain positive relationships and effective communication between Chapel and outside authorities as appropriate
Attend and present information at Chapel Finance Council meetings
Attend diocesan administration meetings representing the Chapel and the chaplain. Distribute and disseminate information obtained at these meetings to all Chapel personnel as appropriate
Consult with and advise chaplain on business and administrative matters that affect the Chapel
Direct the management of the Chapel office
Oversee the management of the Chapel records
Coordinate Chapel casualty, property, and workers' compensation insurance with the diocesan master insurance program
Direct or provide input into Chapel stewardship, development, and fundraising initiatives.
Oversee the management of Chapel information technology.
Participate in strategic planning and day-to-day execution of strategic goals/objectives.
Maintain familiarity with all applicable policies and procedures.
Maintain accuracy of all financial files and records, and establish a responsible cash flow management system
Facilitate the external annual AUP or audit: implement suggested recommendations
Prepare, administer, and review budget process in collaboration with finance and subject to review and/or approval by Chapel Finance Council and the Chaplain.
Act as liaison between the Chapel and the diocese in financial matters
Maximize cash management resources
Coordinate and review Chapel based entity funds
Maintain accurate accounting following generally accepted accounting principles
Ensure financial accountability and stewardship policies and procedures are implemented and maintained.
Act as Human Resources Manager for local site to include but not limited to: Establish and maintain performance evaluation process
Evaluate, hire, train, and coach direct reports
Administer salary administration program within the budget guidelines of the location as well as administer the benefits programs
Administer corrective actions as necessary
In collaboration with the chaplain, establish and implement Human Resources policies/procedures
Establish and conduct employee training for all staff
Administer all local and some Diocesan Human Resources processes
Train employee base on the utilization of the ExponentHR system
Work with Diocesan Human Resources department to implement overarching Diocesan programs
Coordinate Chapel purchasing of supplies
Responsible for ensuring use of Chapel facilities complies with all applicable policies
Supervise any major construction, improvement or repair
Solicit and review bids and quotes and negotiate contracts
Establish and monitor preventative maintenance programs for all properties and vehicles
Establish emergency procedures for staff
Maintain security of property (keys, files, valuables, etc.).
Functions as a resource and supporting team member for all Chapel activities and events
Additional duties as assigned by Chaplain