Change Order Manager

Vanderlande•Marietta, GA

2d•Hybrid

About The Position

The Change Order Manager will support project teams throughout the change order process, ensuring timely and effective execution. This role owns the administrative, contractual, and technical aspects of the change order bidding process and serves as the primary point of contact for all change order pricing matters, coordinating with both internal and external stakeholders. The Change Order Manager will lead and facilitate internal and customer-facing change order meetings, manage change order submissions to ensure compliance with customer requirements and secure approvals, and maintain and manage the change order log, tracking status, approved values, and customer response timelines. This role drives change orders from initiation through approval and handoff to Project Managers, collaborating with various departments to identify, qualify, and price change orders. The Change Order Manager will evaluate scope, equipment requirements, risks, opportunities, resource needs, and third-party supplier impacts, ensuring schedule impact assessments are completed and accurately reflected in pricing. Support will be provided for pricing development using internal tools and processes while securing required internal approvals. The role involves developing and maintaining customer-approved pricing templates and methodologies, partnering with Sales Engineering to develop proposals and obtain necessary approvals, and consolidating technical and commercial inputs into clear customer proposals outlining scope, schedule, and cost impacts. Work with subcontractors, suppliers, and procurement teams to obtain quotations and cost estimates while maximizing commercial opportunities, and support engineering teams during feasibility studies and pricing evaluations. Additionally, the Change Order Manager will provide administrative and commercial support to Contract and Commercial Managers on large or complex changes and monitor change management performance, including KPI adherence and customer approval metrics. Weekly status reports on all change orders will be provided to project stakeholders.

Requirements

Excellent verbal, written, and interpersonal communication skills.
Strong commercial acumen with a thorough understanding of project scope, risk management, and contract obligations.
Experience scheduling, organizing, and facilitating project meetings, including agenda preparation and meeting documentation.
Ability to track change order progress, communicate status updates, and proactively identify potential issues.
Exceptional organizational and time-management skills with the ability to manage multiple priorities simultaneously.
Demonstrated success working within cross-functional teams that include engineering, project management, procurement, and commercial stakeholders.
Self-motivated, hands-on professional with a strong sense of ownership and accountability.
Strong problem-solving skills with the ability to perform effectively in fast-paced and challenging environments.
Creative thinker with a commitment to continuous improvement and staying current on industry trends, technologies, and standards.
Ability to build strong working relationships and facilitate collaboration across multiple departments.
Bachelor's degree in Engineering, Project Management, Construction Management, Business, or a related field; equivalent project management experience will also be considered.
Experience managing project changes, change orders, variations, claims, or project controls within an engineering, construction, industrial, manufacturing, or related environment.
Ability to travel up to 20% as required.

Nice To Haves

Experience with contract administration, project controls, estimating, or commercial project management.
Knowledge of change management processes, cost estimating, scheduling, and risk assessment.
Familiarity with ERP, project management, and cost management systems.
Professional certifications such as PMP, CCM, or equivalent are a plus.

Responsibilities

Support project teams throughout the change order process, ensuring timely and effective execution.
Own the administrative, contractual, and technical aspects of the change order bidding process.
Serve as the primary point of contact for all change order pricing matters, coordinating with both internal and external stakeholders.
Lead and facilitate internal and customer-facing change order meetings.
Manage change order submissions to ensure compliance with customer requirements and secure approvals.
Maintain and manage the change order log, tracking status, approved values, and customer response timelines.
Drive change orders from initiation through approval and handoff to Project Managers.
Collaborate with Project Managers, Engineering, Procurement, Planning, and other stakeholders to identify, qualify, and price change orders.
Evaluate scope, equipment requirements, risks, opportunities, resource needs, and third-party supplier impacts.
Ensure schedule impact assessments are completed and accurately reflected in pricing.
Support pricing development using internal tools and processes while securing required internal approvals.
Develop and maintain customer-approved pricing templates and methodologies.
Partner with Sales Engineering to develop proposals and obtain necessary approvals.
Consolidate technical and commercial inputs into clear customer proposals outlining scope, schedule, and cost impacts.
Work with subcontractors, suppliers, and procurement teams to obtain quotations and cost estimates while maximizing commercial opportunities.
Support engineering teams during feasibility studies and pricing evaluations.
Provide administrative and commercial support to Contract and Commercial Managers on large or complex changes.
Monitor change management performance, including KPI adherence and customer approval metrics.
Provide weekly status reports on all change orders to project stakeholders.