Chambers Judicial Assistant 2 (41-9042) COA
About The Position
The Court of Appeals is accepting applications for a Chambers Judicial Assistant 2. This position will provide administrative support to Judge Tracey Wollenberg. Responsibilities include coordinating case management, preparing and editing opinions and court orders, maintaining chambers case files, monitoring deadlines, and helping ensure timely case resolution. The incumbent also oversees the workflow of two law clerks by assigning projects, monitoring progress, and providing guidance throughout the drafting process. In addition to legal and case management responsibilities, this position manages a variety of administrative functions, including payroll and travel documentation, maintaining chambers reference materials and records, coordinating bi-weekly conference agendas, tracking judicial calendars, and processing final opinions for issuance. Success in this role requires exceptional organization, attention to detail, discretion, and the ability to maintain strict confidentiality while collaborating with judges, law clerks, and court staff. Cross-training and providing support to other judicial chambers as needed is an expected part of this position.
Requirements
- Graduation from high school or completion of a General Education Development (GED) certificate.
- Three years of progressively responsible, fully qualified work experience as an administrative assistant.
- Ability to keyboard at least 40 words per minute (net).
- Ability to establish priorities, perform assignments independently, and maintain confidentiality.
- Substantial experience editing and proofreading professional documents.
- Ability to monitor the work and deadlines of judicial law clerks.
- Experience developing and maintaining cooperative working relationships with a wide variety of individuals.
- Ability to understand and carry out oral and written directions with minimal supervision.
- Ability to communicate complex information about policies and procedures.
- Experience maintaining office files and/or records systems.
- Ability to handle with courtesy and tact a wide variety of court system contacts, in writing and in person.
- Legal right to accept employment in the United States.
Nice To Haves
- Work experience as a legal administrative assistant is preferred.
- Substantial work experience may receive consideration for an advance step placement.
Responsibilities
- Coordinating case management
- Preparing and editing opinions and court orders
- Maintaining chambers case files
- Monitoring deadlines
- Helping ensure timely case resolution
- Overseeing the workflow of two law clerks by assigning projects, monitoring progress, and providing guidance throughout the drafting process
- Managing payroll and travel documentation
- Maintaining chambers reference materials and records
- Coordinating bi-weekly conference agendas
- Tracking judicial calendars
- Processing final opinions for issuance
- Cross-training and providing support to other judicial chambers as needed
Benefits
- 12 paid holidays
- Medical coverage
- Dental coverage
- Optional vision coverage
- Employer-paid life insurance
- Enrollment in the Public Employees Retirement System (PERS)
- Enrollment in the Alaska Supplemental Annuity Plan (SBS)
- Access to the Alaska Deferred Compensation Plan
- Personal leave accrued for vacation, illness, or personal needs
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
