Certified Payroll Specialist

ACCO Engineered Systems•Pasadena, TX

7d•Onsite

About The Position

Under the direction of the Certified Payroll Manager, the Certified Payroll Specialist completes general certified payroll data reporting and related administrative duties. This role involves processing weekly certified payroll, including uploads and distribution of reports, as well as processing subcontractor certified payroll and maintaining certified payroll folders. The Specialist will also provide customer support to prime contractors and subcontractors regarding certified payroll, monitor emails for contract information, maintain project excel sheets, and assist with certified payroll start-up paperwork, union reports, and status letters. General office duties such as filing and copying are also part of the responsibilities.

Requirements

2+ years of previous Payroll Union experience (experience with Construction Payroll department preferred, but not required).
2+ years of Data Entry experience.
Advanced MS Excel and proficiency in MS Word.
Accurate 10-key by touch and demonstrated data-entry accuracy.
Demonstrated customer service excellence, including professional, courteous phone skills.
Ability to successfully work on several tasks with similar timeframes and similar deadlines.
Ability to work under pressure to meet deadlines.
Excellent verbal and written communication skills.
Excellent interpersonal communication skills.
Strong aptitude for learning new systems and programs.
Ability to work overtime and weekends as required by Supervisor or Manager.

Nice To Haves

Previous Certified Payroll experience preferred, but not required.

Responsibilities

Processing of weekly certified payroll, including uploads and distribution of reports.
Processing of subcontractor certified payroll, including distribution.
Maintenance of the certified payroll folders.
Provide customer support to both prime contractors and subcontractors as related to certified payroll.
Monitor emails for contract information.
Maintain project excel sheet with project details.
Assist with certified payroll start-up paperwork.
Assist with Union Reports and Status Letters.
Provide assistance as required with regular certified payroll distribution.
Performing general office duties, such as filing, copying, etc.
Other duties and responsibilities as assigned by the Certified Payroll Manager.