Certified Payroll Specialist

Beitzel Corporation • Grantsville, MD

6d • $22 - $28 • Remote

About The Position

The Certified Payroll Specialist will prepare, submit, and track certified payroll reports for all prevailing wage projects across the company. With training and experience, the role will expand to include prevailing wage project setup in Vista and progress toward full payroll processing capabilities. This role supports all major payroll functions. The Certified Payroll Specialist will report directly to the Payroll Manager and will operate in a fully remote work environment. This individual must be flexible and willing to work extended hours as needed.

Requirements

• 1–3 years of payroll processing experience, certified payroll reporting, knowledge of state and federal payroll regulations, or a satisfactory combination of experience and training that demonstrates the ability to perform the duties of this position
• High School Diploma or equivalent required
• Must have proven ability to deal sensitively with confidential material and use a high level of discretion and professionalism
• Strong technical skills are required, including the ability to perform data file imports, navigate computer systems effectively, and use Excel spreadsheets and Outlook email with confidence
• Must possess strong mathematical and analytical skills – testing required during final candidate assessment
• Ability to communicate effectively (both verbally and in writting) and to represent the company in a professional, competent, and courteous manner – testing required during final candidate assessment
• Proficient in organizational skills with a high level of attention to detail and accuracy
• Demonstrated ability to excel under pressure and to meet deadlines
• Ability to coordinate with cross-functional teams to accomplish common goals
• Must be able to effectively adapt to ever-changing and ever-emerging needs of the organization
• This position requires the completion of a thorough background and pre-employment drug and alcohol screening. In accordance with The Company’s Drug and Alcohol policy, employees are required to participate in random, post-accident and reasonable suspicion drug and alcohol testing as requested.

Nice To Haves

• Associate degree in Accounting or Business–Related discipline preferred
• Familiarity with Viewpoint preferred but not required
• Scholarship opportunities for dependent children
• Applicant may also receive additional compensation based on the Company and individual's performances

Responsibilities

• Prepare certified payroll reports (e.g., WH-347 forms) according to federal, state, and local regulations
• Submit certified payroll reports to project owners, audit firms, general contractors, government agencies, or elsewhere as required using online compliance systems (e.g., LCP Tracker, Dili, Empact, Reunion)
• Respond promptly to inquiries from auditors, project owners, or general contractors regarding submitted reports
• Work closely with Payroll, Apprentice Program Manager, and Project Management to ensure wage/classification accuracy and timely submission of documents
• Communicate with Project Management regarding corrections, missing information, or documentation needed for compliance issues and corrections as needed
• Ensure compliance with Davis-Bacon, state prevailing wage laws, and project-specific wage determinations
• Maintain detailed electronic filing systems for certified payroll reports, wage determinations, and supporting documents
• Verify documentation for apprentice participation when applicable
• Prepare and submit amended certified payroll reports for errors such as inaccurate pay rates, improper fringe rate allocations, or misclassified labor
• Assist estimators and project managers with evaluating wage determinations for prospective projects to quantify estimated payroll costs to be incorporated into a bid
• Internally review payroll records for compliance validation prior to submission of certified payroll reports
• Learn the weekly payroll process to assist or cover other Payroll Processors as needed
• Review & approve timecards through Beitzel Corporation’s proprietary timekeeping software application
• Import timecard data into the company’s ERP software package for processing of employee deductions, employer liabilities, job costing, etc.
• Review weekly payroll to ensure that pay is properly calculated
• Issue weekly direct deposit transactions to employees upon completion of the payroll cycle
• Manage weekly, monthly, quarterly, and annual filings with Federal, State and Local tax authorities as well as remittances for wage garnishments, unemployment insurance, etc.
• Complete and submit state unemployment separation notices
• Complete Verifications of Employment
• Assist with Onboarding, Offboarding, and updating employee information

Benefits

• Employees are beneficial owners through an ESOP (Employee Stock Option Plan) that works through a qualified retirement plan.
• Medical, Dental, & Vision Insurance with Rx Coverage
• Life insurance
• 401(k) retirement plan with Company Match
• Short/Long term disability
• Paid time off (as outlined in the applicable Benefit's Summary) and 7 paid holidays
• Paid lodging, per diem, and transportation provided for out-of-town work
• On-the-job mentoring and training
• Internal job postings
• Performance and salary reviews
• Employee feedback program
• Safety-first and drug free work environments
• Bonuses and incentives for working safely
• Company provided tools and basic safety equipment
• PPE allowances with no restrictions on vendors
• Weekly pay with premium pay for Sundays and holidays
• Overtime available as applicable
• Advancement through tailored employee career paths
• Financial tools/programs to help employees reach financial goals, manage money, get out of debt, and save for the future

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED