Certification Administrator

State of Maryland • Baltimore City, MD

9d • Onsite

About The Position

This position is responsible for certifying, reviewing, approving, recording and tracking procurement transactions for the Division of Administrative Operations (DAO), 24 Local Departments of Social Services (LOSS) Real Estate Operations and processing through Annapolis. The incumbent also assists with budget preparations for DAO. The DAO budget is approximately $29 million (excluding salaries).

Requirements

• Graduation from an accredited high school or possession of a high school equivalency certificate.
• Five years of administrative staff or professional work.
• Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.
• Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.
• Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Nice To Haves

• One year of experience using the Financial Management Information System (FMIS) to input, monitor, or track requisitions.
• One year of experience assisting with budget preparations, tracking expenditures against appropriations, or creating spreadsheets to monitor multi-million-dollar budgets.
• One year of experience with the State of Maryland or public sector procurement policies and procedures, including experience processing procurement transactions for services, commodities, or renovation projects.

Responsibilities

• Tracks and monitors expenditures and appropriations for DAO.
• Creates spreadsheets to tally cost of purchases within the Division based on funding regulations.
• Assists immediate supervisor with change orders and/or budget spending plan amendments, by certifying the availability of funds for the Division's contracts, travel requests, project goods and commodities request for service.
• Responsible for the input and tracking of requisitions into the Financial Management Information System (FMIS).
• Creates an approval sheet for the Director or Deputy Director for their written or electronic approval.
• Prepares access letter to track requisition through Budget and Procurement process.
• Assists in preparing the expenditure report and notifies immediate supervisor of any discrepancies (for the Director of DAO).
• Assists in updating the fiscal policies for administrative procedures for the Division.
• Assists in managing the Division's budget for accuracy in processing and reporting to ensure efficient and seamless operations.
• Responsible for the input and tracking of invoices into the Invoice Submission Portal.

Benefits

• health insurance
• dental
• vision plans
• six (6) personnel days annually (prorated based on start date)
• ten (10) days of accumulated annual leave per year
• fifteen (15) days of accumulated sick leave per year
• up to sixty (60) days of paid parental leave upon the birth or adoption of a child
• at least twelve (12) holiday per year
• retirement pension

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED