Centralized Supervision Specialist

Northwestern Mutual•Milwaukee, WI

2d•Hybrid

About The Position

Supervises investment and insurance business and activity, in a collaborative team environment, to ensure compliance with firm policies and industry regulations. Partners with Northwestern Mutual field force daily to help them grow their business the right way.

Requirements

Bachelor's Degree in business, finance or related field and/or equivalent work experience.
2 years of experience in a professional level position in insurance or financial services industries required.
2 years of professional level experience in core product lines (some combination of life insurance, DI, and LTC), mutual fund, and/or general security related experience.
Series 7 & 24 licenses must be obtained within 6 months.
Strong analytical, as well as strong written and oral communication skills needed.
Strong foundation on NMIS policy and procedure and regulations is needed.
Ability to work with all levels of management within the field and home office.
Demonstrated ability to manage multiple issues to resolution in a timely manner while maintaining good relationships with internal and field clients.
Ability to understand both business and compliance issues and effectively communicate with both compliances and field sales associates.
Attention to Detail: Focuses on specific details to spot and correct errors in advance of them being found and surpass quality expectations. Performs work with thorough proofreading for presentation, content, accuracy, and overall quality.
Decision Making: Makes timely, data-driven decisions by understanding the probability of success, identifying risks, gathering business requirements, and developing value statements.
Policy & Procedure: Analyzes current policies and procedures, identifies gaps or areas for improvement, and develops and implements new policies and procedures to address those gaps. Ensures compliance with regulatory requirements and industry standards, as well as effectively communicates policies and procedures to employees and stakeholders. Understands the various components of a workflow, identifies bottlenecks, and implements improvements to increase productivity, reduce costs, and streamline operations.
Risk Assessment & Identification: Leverages industry knowledge to determine and seek hazards that could potentially prevent the program, enterprise, or investment from achieving their objectives; designs systematic processes of identifying severity of hazards and evaluating the scale and impacts of any associated risk on the business.
This position has been classified as a Registered Representative under NMIS guidelines and requires fingerprinting.
Series 24 - FINRA
Series 7 - FINRA
SIE - FINRA

Responsibilities

Open and process new brokerage and advisory accounts in accordance with firm policies and regulatory standards.
Open and review new annuity policy applications, ensuring accuracy, completeness, and proper documentation prior to approval.
Perform daily review of advisory Investment Policy (IP) violations and conduct required annual advisory account reviews, escalating exceptions as appropriate.
Review and supervise securities-related correspondence, including flagged email and social media communications between financial representatives and clients.
Approve correspondence in compliance with regulatory requirements and firm policies and procedures; escalate higher‑risk or non‑standard correspondence to the appropriate field supervisor for resolution.
Perform transaction supervision using designated compliance monitoring systems (e.g., Securities Monitoring and Review Tool (SMART)).
Work closely with a small number of small to mid-sized Network Offices and their accompanying supervisory teams to ensure appropriate monitoring and supervision is conducted in accordance with regulatory requirements, as well as firm policies and procedures.
Play a consultative and advisory role to the field supervisors to review and discuss opportunities for workflow improvement, training, and/or documentation within their network office.
Perform suitability review and ultimate approval of newly submitted brokerage and advisory accounts.
Work with supervision team to provide feedback and information on the observed trends found by the Supervision Support Team.
Information provided outlines areas of concerns associated with the timeliness and/or documentation of supervisory reviews that have been unaddressed and require action to minimize business risk and ensure regulatory compliance.
For the assigned supervision and surveillance systems, provide support to the subject matter expert of the respective system (e.g. provide feedback and support with system enhancements to help with implementation).
Participate in the discussions related to the creation, testing and implementation of annual system enhancements.
At the direction of the subject matter expert, provide value by assisting in the completion of miscellaneous basic projects required to improve the overall effectiveness of the system.
Participate as a resource on basic divisional project teams.