Central Registration Administrative Assistant (Registrar)

Danbury Public Schools•Danbury, CT

17h•Onsite

About The Position

The Danbury Public School District operates a centralized, year-round student registration center. The Central Registration Administrative Assistant (Registrar) is crucial in supporting the registration and enrollment of new students, school readiness families, and the Office of Family, School and Community Engagement. This role involves collaborating with a team of Registrars to accurately manage student registrations and data. The position provides bilingual support to families throughout the online registration process, assisting with applications, validating documentation, and coordinating assessments. The Registrar also acts as a resource for families regarding district programs and services, while supporting administrative duties for the Office of Family, School, and Community Partnerships.

Requirements

High school diploma or equivalent required
Minimum of four (4) years of experience in clerical, administrative, or office support roles
Proficiency in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace
Ability to work both independently and collaboratively as part of a team
Strong problem-solving skills and ability to adapt to changing priorities
Knowledge of office procedures and administrative practices

Nice To Haves

Associate or Bachelor degree preferred
Experience working with student information systems (e.g., PowerSchool) or similar databases preferred
Bilingual (Spanish or Portuguese) preferred, with strong oral and written communication skills

Responsibilities

Receives, greets, and directs visitors to the Center seeking to register students for school in a professional and courteous manner.
Answers telephone calls, provides information, and takes accurate and complete messages.
Assists guardians and families with online registration, both by telephone and in person using Center kiosks.
Communicates effectively with families, staff, and administrators, providing information on district programs and services.
Works independently and as part of a team of Registrars to ensure the smooth daily operation of the Center's registration and processing functions.
Assists the Director of School Readiness with onsite interviews, tours, and student registration.
Reviews, verifies, and validates student information and supporting documentation to ensure completeness and compliance with district requirements.
Schedules and coordinates language assessments, kindergarten screenings, and other required enrollment activities.
Performs data entry with a high degree of accuracy using student information systems such as PowerSchool.
Prepares a wide range of correspondence, reports, and documents using Microsoft Word, Excel, and Google Workspace.
Utilizes advanced functions such as mail merge and data tracking tools.
Translates documents and proofreads documents for content accuracy, grammar, punctuation, and spelling.
Collaborates with the Director of Data, Assessment & Research, as needed, to compile and report student registration data to Central Office.
Maintains accurate, up-to-date real-time records of student registrations, including tracking by school throughout peak registration periods.
Collaborates with the Director of Family, School, and Community Engagement to support family events, the New Promise Program, Family University, preparation of program materials, Parent Square, and other duties as assigned.
Maintains and improves office filing systems under the direction of the Leadership team.
Organizes and maintains student records and related documentation, including confidential files.
Prepares and coordinates the transfer of student records to school buildings across the district as registrations are completed.
Demonstrates flexibility in supporting office operations and managing shifting priorities.
Performs related duties as assigned.