Center Assistant - Coast Center

Mendocino College•Ukiah, CA

19h•Onsite

About The Position

Mendocino-Lake Community College District is currently accepting applications for a Center Assistant at our Coast Center located in Fort Bragg, CA. This is a full-time, Classified position, 40 hours per week, 12 months a year. The anticipated work schedule for this position is Monday-Thursday, 8:30 a.m. - 6:00 p.m. and Friday from 8:30 a.m. - 3:00 p.m.. We are seeking an equity-minded person who is committed to supporting our diverse student population and the District Mission. This full-time, 12 month per year position, under direction of the supervisor, performs a variety of administrative support functions for the overall center program; registers students; provides information and assistance to faculty, staff, students, and the public; maintains the security of the center during the evening and weekend hours.

Requirements

Must meet Human Resources guidelines for qualified hiring; including by not limited to a Live Scan background checkand completion of TB test.
Sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, and ethnic backgrounds of students, staff, and faculty.
Related college policies and procedures
Modern office practices, procedures, and equipment
Word processing, spreadsheet, and data base software and data entry techniques
Recordkeeping techniques
Correct English usage, grammar, spelling, punctuation, vocabulary, and basic arithmetic
Receptionist and telephone techniques and etiquette
Interpersonal skills using tact, patience, and courtesy
Verbal and written communication skills
Plan, schedule, and perform a variety of responsible and technical clerical work for the assigned Center
Work independently with little direction; work alone during evening and weekend hours
Train and provide work direction to others as assigned
Learn, apply and explain rules, regulations, policies, and procedures related to the operation of the Center
Meet schedules and timelines
Communicate effectively both verbally and in writing
Analyze situations accurately and adopt an effective course of action
Establish and maintain cooperative and effective working relationships with others
Plan and organize work
Maintain a variety of files and records
Type at an acceptable rate of speed
Understand and follow verbal and written directions
Prepare correspondence, reports and related materials
Complete work with interruptions and distractions
Operate a variety of computer software, databases and office equipment.

Nice To Haves

AA/AS Degree
English/Spanish Bilingual

Responsibilities

Plans, schedules, and performs a variety of responsible and technical clerical work.
Provides general and specific written and verbal information to faculty, staff, students, and the public on college and departmental policies, procedures, and records, referring to other college departments or outside agencies as appropriate.
Receives, screens, and routes visitors; takes and forwards messages; schedules student appointments for assessment testing, academic, Disability Resource Center, CalWorks, Educational Opportunity Programs and Services (EOPS) and other special populations,counseling, and financial aid advising.
Provides academic counseling support including checking on transcripts and transcript evaluations providing assessment score results, and providing peer counseling information in the absence of the counselor.
Assists students in the registration process; processes applications for admissions, checking for accuracy and completeness; conducts on-line registration; processes forms needed to complete the registration process; forwards to Admissions and Records Office.
Assists students with information about Math and English placement, including orientation to the online placement tool and the prerequisite challenge process.
Distributes photo ID’s and student body cards; prints unofficial transcripts and grade reports as needed; proctors exams.
Processes California College Promise Grant Applications; screens financial aid applications and forwards to the Financial Aid Office.
Collects fees for tuition, transcripts, community services, ticket sales, and other activities; balances cash receipts; prepares deposits; secures monies.
Assists with facilities management including scheduling of room usage by both internal and external groups, making maintenance and repair requests, assures equipment is properly stored and the facilities are properly secured.
Supports faculty in general with accessing college resources (e.g. MyMendo, Portal, Human Resources forms), producing classroom materials and communicating with students.
Works with Center Supervisor and Public Information Department to maintain current Center information on social media sites.
Assists with budget tracking and other recordkeeping; provides reports as necessary; sorts and distributes mail; orders office supplies.
Produces, processes, and tracks Purchase Orders (POs) and Personnel Action Forms (PAFs).
Provides enrollment/registration support for dual enrollment activities; works with Center administrator, and high school and school district personnel to support dual enrollment processes.
Works as liaison between students and the bookstore as needed to assist in ordering and receiving books for students.
May work during evening and weekend hours; Uses a variety of software and information systems, including Microsoft Office (especially Word and Excel), Colleague, SARS, and MyMendo.
Operates office equipment and tracks maintenance needs of copier.
Inputs schedule information and proofs for accuracy.
May assist with the tutoring program; assigns tutors to students; reviews and authorizes related paperwork.
Trains and provides work direction to others as assigned; assists hourly employees with employment paperwork.
Attends meetings and workshops as needed; performs related duties as assigned.