Center Administrator

PUBLIC POLICY INSTITUTE OF CALIFORNIA•San Francisco, CA

6d•Hybrid

About The Position

This position provides administrative support to PPIC’s research department in their mission to inform and improve public policy in California through independent, objective, nonpartisan analysis. Specifically, this position is part of the research operations team and supports the Vice President of Research and the Economic Policy Center. The position will be split roughly 50/50 across these two areas of work. This position works closely with PPIC’s research leadership and staff across a variety of policy topics and collaborates closely with other members of the research operations team. The position also collaborates with key staff across PPIC including Communications, Development, Finance & Administration, Government Affairs, and the President’s Office, and participates in selected institute strategic initiatives. This full-time position reports to the Senior Research Operations Manager. This position is based in the San Francisco office, and hybrid work is possible. Occasional travel to PPIC’s Sacramento office is required.

Requirements

At least two years of experience supporting executive level manager, ideally in a research environment
Solid computer skills, including MS Office Suite, database, and project tracking software; Salesforce experience is a plus
Excellent written and verbal communications skills
Experience managing multiple projects and responsibilities
Must be highly organized and detail-oriented, and interact effectively with colleagues
Must be comfortable taking initiative, delivering high quality output in a timely manner, and working in an ever-evolving environment.

Nice To Haves

Salesforce experience is a plus

Responsibilities

Support outreach tracking, contact management, and outreach analysis for the policy directors and VP of Research
Scheduling for the research operations team and/or for the research teams reporting to the VP of Research, as needed
Respond to general inquiries to the VP of Research from external contacts, funders, media, policymakers, the public, and staff
Provide support for logistics and planning of on-site meetings for the research group, in both the San Francisco and Sacramento locations
Assist in research project management, supporting the Research Operations Manager as needed.
Additional administrative tasks, as assigned
Management and upkeep of the center’s contacts and distributions
Event planning including public events, workshops, and internal meetings
Processing and tracking contracts, expenses, invoices, and travel requests
Overseeing general administration of the center activities, including the EPC team workplan and research project process
Process time sheets for the EPC team
Scheduling, expense reporting, travel planning, and outreach tracking for the Vice President and Director of the Economic Policy Center