Catering & Events Coordinator

PR Hotels•Saskatoon, SK

11d•CA$50,000 - CA$60,000•Onsite

About The Position

The Holiday Inn Express & Staybridge Suites Saskatoon – University is seeking an enthusiastic, organized, and results-driven Catering & Events Coordinator to lead one of Saskatoon's best hotel event operations. This is an exciting leadership opportunity for someone who thrives in a fast-paced environment, enjoys building relationships, and takes pride in bringing every detail together to deliver exceptional events. From corporate meetings and conferences to weddings, sports teams, social celebrations, and community events, you'll play a vital role in creating memorable experiences while leading a talented banquet team and helping grow our business. The dual-branded Holiday Inn Express & Staybridge Suites offers modern accommodations, outstanding guest service, and versatile meeting and event facilities. Our event venue features four beautifully designed meeting and event spaces with more than 5,000 square feet of flexible event space, including a stunning ballroom exceeding 3,000 square feet (divisible into two separate function rooms) and three additional meeting rooms ranging from 625–850 square feet. We offer modern audiovisual capabilities and flexible room configurations. Whether hosting an executive board meeting for 20 guests or a banquet for hundreds, we pride ourselves on delivering exceptional service from start to finish. As our Catering & Events Manager, you'll oversee every aspect of the guest journey - from the initial inquiry through the successful execution of each event. Working closely with the hotel leadership team and clients, you'll coordinate events that exceed expectations while ensuring profitability, operational excellence, and outstanding guest satisfaction. You'll also provide leadership and direction to a team of banquet associates, fostering a culture of teamwork, professionalism, and exceptional service. No two days are ever the same—and that's exactly what makes this role so rewarding.

Requirements

2–5 years of experience in hospitality, catering, event planning, food & beverage, or hotel operations preferred
Previous leadership or supervisory experience preferred
Experience in banquet operations considered a strong asset
Sales and customer relationship experience preferred
Strong organizational and time-management skills
Excellent written and verbal communication skills
Experience with catering or event management software is considered an asset
Food Safe Certification (or ability to obtain) is required
Serving It Right certification (or ability to obtain) is required
Ability to work a flexible schedule, including evenings, weekends, and holidays when events require

Nice To Haves

Passionate about hospitality and customer service
Highly organized with exceptional attention to detail
A confident communicator who builds lasting relationships
Comfortable managing multiple priorities simultaneously
Calm under pressure and able to adapt quickly
Professional, approachable, and solution-focused
A natural leader who motivates and develops others

Responsibilities

Respond to catering and event inquiries promptly and professionally
Meet with prospective clients to understand their event vision and requirements
Prepare event proposals, banquet event orders, contracts, and quotations
Conduct site tours and showcase our meeting and event facilities
Build strong relationships with local businesses, organizations, sports teams, and community partners
Follow up with clients before and after each event to ensure complete satisfaction
Generate repeat business through exceptional service and relationship management
Coordinate all logistics from booking through event completion
Develop detailed event timelines and room layouts
Work closely with the Executive Chef on menu planning and food service timing
Coordinate audiovisual requirements, room setups, rentals, décor, and special requests
Ensure banquet event orders are accurate and communicated to all departments
Anticipate client needs and proactively resolve challenges before they arise
Recruit, train, coach, and motivate a team of banquet associates
Prepare banquet schedules based on business demands
Lead pre-event meetings and communicate expectations to the team
Supervise event setup, execution, and teardown
Ensure all banquet operations meet company, brand, and health & safety standards
Maintain banquet equipment, inventory, and event supplies
Assist with budgeting, labour management, inventory control, and departmental performance
Support other hotel departments as required to ensure an exceptional overall guest experience