Catering & Event Coordinator

Finney Hospitality Group•Indianapolis, IN

8d•Hybrid

About The Position

Finney Hospitality Group (FHG) is looking for an organized, energetic, and detail-oriented Catering & Event Coordinator to help bring their catering and events to life. This is a hands-on role focused on the execution and coordination of booked catering orders and events. The coordinator will work closely with Catering Sales Managers, restaurant teams, and clients to ensure orders are prepared correctly, deliveries arrive on time, events are set up properly, and everything runs smoothly from start to finish. This role is ideal for someone who thrives on organization, enjoys working with people, and finds satisfaction in seeing an event come together through meticulous attention to detail.

Requirements

Previous restaurant, catering, hospitality, event, or customer service experience preferred.
Strong organization and attention to detail.
Dependable, punctual, and comfortable working independently.
Strong communication and problem-solving skills.
Ability to stay calm and adjust quickly when plans change.
Comfortable interacting professionally with clients and restaurant teams.
Ability to manage multiple priorities and deadlines.
Willingness to work a flexible schedule based on catering and event needs, including occasional evenings and weekends.
Valid driver's license, reliable transportation, and ability to travel to restaurant and event locations as needed.
Ability to safely lift, carry, load, and transport catering supplies and equipment.

Responsibilities

Coordinate the execution of confirmed catering orders, group events, and special events.
Review event details, timelines, menus, guest counts, special requests, and service expectations before execution.
Create and follow event preparation plans, checklists, and timelines.
Coordinate with restaurant teams to ensure food, supplies, equipment, and other event needs are ready on time.
Verify orders for accuracy and completeness before pickup, delivery, or event setup.
Communicate changes, concerns, or operational needs to the appropriate team members.
Pick up and deliver catering orders to client locations as needed.
Load, transport, unload, and organize catering food, supplies, and equipment.
Arrive on time and ensure catering orders are presented professionally.
Set up food displays, serving areas, tables, signage, and other event materials as required.
Monitor assigned events on-site to ensure service standards and client expectations are met.
Troubleshoot issues that arise during setup or event execution and communicate with leadership when additional support is needed.
Assist with breakdown, cleanup, and return of catering equipment and supplies following events.
Serve as a professional FHG representative during deliveries and on-site events.
Communicate with clients regarding day-of event details and execution needs.
Work closely with Catering Sales Managers to understand what was promised and ensure those expectations are carried through to execution.
Partner with restaurant leadership and team members to coordinate preparation and timing.
Provide post-event feedback to the catering team and communicate opportunities for improvement.
Help ensure a smooth handoff between the sales process and event execution.
Maintain catering supplies, equipment, event materials, and inventory.
Ensure catering equipment is clean, organized, and ready for upcoming events.
Track event needs and identify missing supplies or equipment in advance.
Maintain organized event documentation and checklists.
Assist with preparation for upcoming catering orders and events.
Support multiple events, orders, and deadlines while maintaining accuracy and attention to detail.