Catering & Conference Services Admin Assistant - Full Time

Corporate Office • Carlsbad, CA

4h • $28 • Onsite

About The Position

To support Director of Catering and Catering Manager with all areas of catering and resort events.

Requirements

• At least one year of similar experience in luxury hotel environment
• Willingness to learn
• Must type a minimum of 60 words per minute with accuracy
• Highly Organized & Multi-tasker
• Good time management
• Expert interpersonal skill

Nice To Haves

• Delphi experience preferred

Responsibilities

• Maintain organization of catering event digital files and deposit schedules.
• Receive inquiry calls and emails while distributing to appropriate manager as needed.
• Follow up on inquiries and correspond with clients as assigned.
• Assist with coordination of event collateral such as signage, printed menus, and catering collateral.
• Assist with planning and on-site execution of in-house events including, member parties, holiday events, guest activations, VIP visits etc.
• Assist with on-site execution for catering and group events such as celebrations and day meetings.
• Generate daily, weekly, and/or monthly reports out of Delphi.
• Ensure smooth flow of information (communication) to Banquet Services and the Food & Beverage Department on property.
• Create and maintain a good working relationship with the operating departments to ensure a high level of service and communication.
• Attend all pertinent operational meetings to discuss events and planning.
• Create and keep up to date restaurant orders, banquet event orders, event resumes, and all other relevant event information.
• Ensure that the department standards are met and that all company policies, and federal, state and local guidelines and regulations are met.
• Ability to work nights, weekends, and holidays as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed