Catering & Conference Services Admin Assistant - Full Time

Omni Hotels & Resorts • Carlsbad, CA

1d • $28 • Onsite

About The Position

To support Director of Catering and Catering Manager with all areas of catering and resort events.

Requirements

• At least one year of similar experience in luxury hotel environment
• Willingness to learn
• Must type a minimum of 60 words per minute with accuracy
• Highly Organized & Multi-tasker
• Good time management
• Expert interpersonal skill

Nice To Haves

• Delphi experience preferred

Responsibilities

• Maintain organization of catering event digital files and deposit schedules.
• Receive inquiry calls and emails while distributing to appropriate manager as needed.
• Follow up on inquiries and correspond with clients as assigned.
• Assist with coordination of event collateral such as signage, printed menus, and catering collateral.
• Assist with planning and on-site execution of in-house events including, member parties, holiday events, guest activations, VIP visits etc.
• Assist with on-site execution for catering and group events such as celebrations and day meetings.
• Generate daily, weekly, and/or monthly reports out of Delphi.
• Ensure smooth flow of information (communication) to Banquet Services and the Food & Beverage Department on property.
• Create and maintain a good working relationship with the operating departments to ensure a high level of service and communication.
• Attend all pertinent operational meetings to discuss events and planning.
• Create and keep up to date restaurant orders, banquet event orders, event resumes, and all other relevant event information.
• Ensure that the department standards are met and that all company policies, and federal, state and local guidelines and regulations are met.
• Ability to work nights, weekends, and holidays as assigned.
• This brief job profile is to give a general idea of the job and in no way states or implies that these are the only job duties to be performed by the associate in this position. Other duties will be assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed