Catalog Maintenance Assistant - Part Time

Virginia Commonwealth University•Richmond, VA

1d•Onsite

About The Position

VCU Libraries supports learning, research, and creativity across Virginia Commonwealth University. With locations at James Branch Cabell Library on the Monroe Park Campus and the Health Sciences Library on the MCV Campus, we help students, faculty, and staff access the information, spaces, and services they need to succeed. Our team values collaboration, innovation, and service, creating an environment where ideas thrive and learning flourishes. The Resource Acquisition and Metadata Services department is the foundation of discovery at VCU Libraries. We manage the lifecycle of the libraries' vast collections, ensuring that physical and digital resources are acquired, organized, and described accurately. By maintaining a highly precise catalog, our team enables students, faculty, and global researchers to seamlessly locate and access the information they need. VCU Libraries is consolidating selected collections into a dedicated high-density storage facility. Under the direct supervision of the department head, the Catalog Maintenance Associate will serve as the primary catalog maintenance liaison for this consolidation project. This role requires active daily collaboration, including attending daily on site check in meetings with project stakeholders to keep operations moving smoothly. In this role, you will be responsible for the daily review of exceptions arising from the consolidation project, routing them to the responsible departments, and performing routine corrections to catalog data for selected collections spanning both the James Branch Cabell and Health Sciences Libraries. This is a project-limited position not to exceed two years.

Requirements

Familiarity with using/accessing library collections demonstrated by the ability to identify bibliographic and call number information from handling physical materials.
Aptitude for accuracy, manipulating detailed data, data fields, and multi-step workflows.
Ability to follow detailed procedures, working both independently and as part of a team.
Demonstrated experience in recognizing and communicating problems and seeking input from stakeholders and supervisor for process improvement.
Demonstrated excellence in time management, including prioritizing and continuously monitoring tasks to resolution.
Reliable transportation is required as this is a 100% onsite position.

Nice To Haves

Familiarity with using/accessing academic library collections demonstrated by the ability to search and retrieve library resources in a patron-facing library search.
Experience with Alma or other staff-facing integrated library system catalog.
Familiarity with MARC bibliographic and holdings records.
Familiarity with Library of Congress (LC) classification and CUTTER Expansive Classification.
Familiarity with the physical processing of library materials, especially barcode and spine labels.
Ability to push a 50-lb cart.

Responsibilities

Serve as the primary catalog maintenance liaison for the high-density storage facility consolidation project.
Attend daily on-site check-in meetings with project stakeholders.
Review daily exceptions arising from the consolidation project and route them to responsible departments.
Perform routine corrections to catalog data for selected collections.
Assess the accuracy of inventory and bibliographic information on items of the VCU Libraries collections.
Perform bibliographic searching and edit bibliographic and physical inventory records to ensure data integrity.
Work primarily within Alma, our integrated library management system, alongside Google applications such as Sheets, Google Meet, and Gmail.
Monitor the routing of catalog exceptions to ensure their timely return to active project workflows.
Resolve catalog reviews of physical inventory.