Casting Administrative Coordinator

PlayStation Global•San Mateo, CA

10h•$40 - $45

About The Position

Sony Interactive Entertainment (SIE) is the company behind the PlayStation brand. As a subsidiary of Sony Group Corporation, we’re part of a proud legacy of innovation and excellence. SIE is a dynamic technology company, delivering cutting-edge hardware and network services to more than 100 million people and an entertainment leader, home to some of the most beloved and recognizable intellectual properties (IP) in the world. Our role at SIE is to create and nurture the experiences under the PlayStation brand, a name synonymous with entertainment excellence and creativity. THIS IS A PART TIME 6 MONTH CONTRACT ROLE Casting Administrative Coordinator You are: A multi-tasker with strong organizational skills to coordinate/manage all areas of administrative support for the PlayStation Studios Casting, under Worldwide Studios. You are a natural operating in a fast-paced environment and have a seamless ability to communicate with staff members, supporting executives and managing vendors. We are looking for an Administrative Coordinator who would be responsible for department support including financial and administrative tasks. This position will work with the casting and talent management professionals to ensure that the department, the games and the staff have what is needed to make some of the most exciting AAA games for PlayStation.

Requirements

Bachelor’s Degree or equivalent
At least 3 years of administrative or relevant work experience
Maintain a high degree of confidentiality/discretion
Ability to work in a fast-paced and dynamic environment with AAA talent and recording studio staff
Strong interpersonal and communication skills (written and verbal)
Detailed oriented with ability to handle multiple assignments concurrently
Strong problem-solving skills
Self-starter and results-oriented
Proficient user of Microsoft Office (Excel, PowerPoint, Outlook, Word)
Ability to work independently on difficult projects with minimal supervision
Experience working between multiple time zones

Nice To Haves

Experience dealing with high profile executives and performers desired
Familiarity with Recording Studios and services desired
Familiarity with PlayStation products
Experience working in a multi-national global company

Responsibilities

Organization and management of incoming bids and invoices submitted by the Casting Production role from all casting vendors (including signatories, recording studios, individual talent, etc.)
Processing of invoices including: Requesting PO’s in Coupa, Submitting GR’s for completed PO’s, Emailing invoices to AP for processing, Following up on invoices to ensure that payments are processed and if not, working with AP to solve any issues related to payments/invoicing.
Submitting Contract Requests and Talent Agreements
Preparing Expense Reports