Casino Marketing Assistant (Domestic)

Fontainebleau Las Vegas•Las Vegas, NV

About The Position

This position will perform administrative and office support duties for the Casino Marketing office. The role will be responsible for ensuring administrative actions are organized and well-communicated between the executives and key stakeholders.

Requirements

Must be at least 21 years of age.
High School diploma or equivalent required
Two (2) year of proven office management, administrative, or assistant experience preferred
Strong written and verbal communication skills in English and Chinese (Cantonese/Mandarin), with the ability to interact professionally with various stakeholders.
Proven experience as an administrative assistant or in a similar role, preferably in a hospitality environment
Extensive knowledge of office management systems and procedures
Ability to operate general office equipment
Excellent attention to detail, ensuring accuracy and completeness in all documentation and communication.
Proficient in using standard office software (e.g., Microsoft Office Suite, email, calendar management)
Ability to maintain confidentiality and handle sensitive information appropriately.
Attention to detail and problem-solving skills
Resourceful and proactive, capable of anticipating needs and taking initiative
Strong organizational skills with the ability to prioritize tasks and meet deadlines.
Excellent interpersonal skills to deal effectively with guests, management, employees, and other outside contacts
Ability to provide leadership and direction contributing to the success of the organization through engaging, developing, and mentoring individuals and team
Excellent organizational skills; be able to function under time constraints and deadlines with attention to detail
Must be willing and able to work a flexible schedule to include holidays, nights, and weekends
Work in a fast-paced, busy, and somewhat stressful environment

Nice To Haves

Casino Marketing knowledge preferred

Responsibilities

Provide general administrative support to the Senior Vice President, Far East Marketing, including managing calendars, scheduling meetings, and coordinating appointments
Organize and maintain files, documents, and records, ensuring easy retrieval and efficient record-keeping
Prepare and distribute correspondence, memos, reports, and other documents as required
Serve as a primary point of contact for internal and external stakeholders, responding to inquiries and providing information or directing them to the appropriate Member
Coordinate logistics including team meetings, workshops, and events, including venue bookings, equipment setup, and catering arrangements
Collaborate with other administrative assistants and departments to streamline processes and enhance communication and coordination
Assist with the creation and maintenance of standard operating procedures (SOPs), ensuring they are accessible and regularly updated
Prepare reports, presentations, and other materials as needed, utilizing software applications such as Microsoft Office or specialized software
Assist with the coordination of vendor and supplier relationships, including obtaining quotes, placing orders, and tracking deliveries
Collaborate with the procurement team to reconcile invoices and resolve any discrepancies
Interact with back and front of house, other departments, customers, and vendors
Maintain office supplies inventory and initiate procurement when necessary
Coordinate maintenance and repairs for office equipment, ensuring their proper functioning
Temporary or permanent duties and responsibilities may be added to or modified as deemed necessary