Cashier @ Administration Building, 8 Hrs, Cont.

Spokane Public Schools•Administration Building - Spokane, WA

13d•Onsite

About The Position

As a Spokane Public Schools staff member, you'll uphold our commitment to creating a loving and collaborative learning community where all students belong and thrive. We are looking for team members who embrace differences, have a desire to work with a diverse community of learners, have a heart for the humans they serve, work as a team, grow and reflect through feedback, are lifelong learners and positive problem solvers. This is a continuing role for the school year, operating 8 hours a day, 260 days a year, 12 months a year. The daily start and end times are 7:45 AM - 4:45 PM. The anticipated start date is ASAP.

Requirements

Demonstrated ability and aptitude to perform the responsibilities listed.
High school diploma or equivalent; additional related business course work preferred.
Minimum three years or more of successful work experience; two years in a school district position using similar skills preferred.
Three or more years of successful experience in managing and coordinating a busy office environment in a professional and courteous manner.
Demonstrated record keeping skills.
Ability to work accurately with cash.
Ability to prioritize and organize daily work efficiently and meeting timelines.
Demonstrated ability to utilize a variety of software programs such as Business Plus, InTouch, MS Word and Excel, Payroll and Outlook and Spokane Public Schools specific software applications preferred.
Typing skills – 40 words per minute accurately
Knowledge of office equipment including, computers, copier, scanners, 10-key calculator and fax machine.
Demonstrated successful experience developing and maintaining positive and professional working relationships with a diverse group of students, staff, and community in a confidential manner.
Ability to provide excellent customer service to the public and staff that come to the cashier counter or phoning for assistance in making payments or requesting information.
Relates positively to youth and adults of varying socioeconomic, cultural and ethnic backgrounds.
Demonstrated personal characteristics of flexibility, high-stress tolerance, reliability, punctuality, dependability and an ability to maintain confidentiality and to work independently with a minimum of supervision.
While performing duties of this position, the employee experiences frequent sitting, standing, walking, pushing, pulling, stooping, kneeling, crouching, reaching, handling, and repetitive fine motor activities.
Hearing and speech to communicate in person, via video conference and computers, or over the telephone.
Mobility to work in a typical office setting and use standard office equipment.
Stamina to remain seated and maintain concentration for an extended period of time.
Vision: Frequent near acuity, occasional far acuity, and color vision.
Vision to read printed and online materials, computer screens, or other monitoring devices.
Strength is generally sedentary/light - exert force up to 20 lbs., occasionally; 10 lbs. frequently; negligible force, constantly.

Nice To Haves

additional related business course work preferred
two years in a school district position using similar skills preferred
Spokane Public Schools specific software applications preferred

Responsibilities

Oversee and assist in the operation of Finance office, ensuring a positive, professional image. This included greeting staff, visitors and callers, handling their inquiries, and directing them to the appropriate people according to their needs.
Receive and document monies coming into central business office through district receipting system (InTouch) from internal and external sources.
Generate cash receipt reports and make appropriate deposits.
Maintain up-to-date knowledge of multiple cash receipting applications (InTouch, MySchoolBucks, Prime Childcare, etc).
Provide parents and sites technical assistance and support for cash receipting applications and online debit/credit transactions.
Ensure accuracy, timely reporting, and compliance with strong internal control practices.
Analyze reported problems, diagnose possible causes and determine appropriate solutions in a timely manner.
Download and verify ACH, credit/debit card, and other payments daily through multiple software programs and upload payments into Business Plus.
Verify budget number validity and batch totals.
Coordinate and manage multiple processes related to the collection of funds owed the District (accounts receivable, collection, bankruptcy).
Maintain high degree of confidentiality while working to resolve issues with debtors.
Report appropriate information to sites and ensure compliance with district policies and procedures.
Reconcile and track all monies coming into the District to ensure accuracy of deposits.
Communicate and verify daily with Spokane County Treasurer's office for all District deposits.
Coordinate internal dollar transfers between funds, programs and/or sites.
Prepare journal entries as needed.
Maintain district Revolving Fund Checking Accounts, including authorizations and reconciliation.
Manage the handling, security and check out requirements of District Travel and Procurement Credit Cards.
Explain appropriate procedures to staff.
Generate invoices.
Prepare, review, and mail monthly customer statements.
Monitor Accounts Receivable reports and follow up as necessary.
Issue delinquent letters to applicable customers per district policy, forwarding to collection agency as needed.
Serve as a backup for the Chief Financial Officer Executive Assistant for payroll, purchasing, inventory, and equipment.
Manage the Administration Building monthly parking and bus pass programs.
Maintain and update department information on district website (School Wires).
Assist District departments with developing protocols for the collection of payments for district offered workshops, item sales, and events.
Provide cash receipting, accounting assistance and preparing accounts receivable invoices where needed.
Coordinate district-wide pick up schedule with District armored courier company.
Other related duties as assigned.

Benefits

Medical/Dental/Vision through SEBB (School Employee Benefits Board) are provided for employees who work at least 630 hours per academic year.
Additional benefits may include vacation, sick, personal days, and paid holidays.
Often, positions have additional pay provisions above what is represented on the salary schedule, all in accordance with the applicable collective bargaining agreements (if applicable) as negotiated.
Multiple medical plans offered from various providers such as Kaiser Permanente WA, Premera Blue Cross, and the Uniform Medical Plan (for example) to fit your needs for varying cost and care options.
Vision and Dental plan options, as well as standard Life and AD&D insurance are offered at no cost to the employee.
The SEBB program also offers additional employee paid benefits like Dependent Care Assistance Program (DCAP), supplemental Life and AD&D, Long-Term Disability insurance, and Medical Flexible Spending Arrangement (FSA).
Benefit eligible Spokane Public Schools employees and their dependent family members have access to free, confidential counseling, consultation and referral services through the Employee Assistance Program.
School District Employees participate in the Washington State Department of Retirement Systems (DRS) public pension plan.
Employees can choose from a lifetime retirement pension plan or a hybrid pension and investment plan that contributes between 5% and 15% of wages to retirement.
When employees meet plan requirements and retire, they are guaranteed a monthly benefit for the rest of their life from the employer-funded pension.
Employees can also participate in voluntary savings programs to increase retirement savings such as the DRS Deferred Compensation Program or by participating in a 403(b) retirement plan through the District’s plan manager, OMNI.