Cash Operations Coordinator - Finance Division

Carnegie Mellon University•Pittsburgh, PA

About The Position

The Finance Division at Carnegie Mellon University provides financial management, enterprise planning, and stewardship in support of the university’s education, research, and strategic goals. The Cash Operations Coordinator works within Treasury and leads the processing and reconciliation of physical cash, check, and credit card transactions on behalf of the university. The role oversees processes and infrastructure supporting cash collections and merchant services, including information security, regulatory requirements, and administration of a centralized e-commerce application. The position requires individual discretion and judgment, frequent interaction with campus partners to develop common solutions, and the ability to aggregate, monitor, assess, and analyze data and make recommendations about supervised business processes. The coordinator prioritizes work around seasonality, adapts to emerging issues, and independently researches and solves problems. The position works cross-functionally with Finance Division teams and partners across campus.

Requirements

High school diploma or GED required.
Three to five years of cash management experience.
High attention to detail.
Strong communication skills.
An improvement-in-execution mindset.
Successful pre-employment background check, including a credit check.
Applicants must be currently legally authorized to work for CMU in the United States; the university will not sponsor or take over sponsorship of an employment visa for this opportunity.
A combination of education and relevant experience demonstrating comparable knowledge may be considered.

Nice To Haves

Bachelor’s degree preferred.

Responsibilities

Process cash and domestic and foreign check deposits from campus units and record related activity.
Scan checks, maintain coin and currency supplies, reconcile deposits, ensure accurate recording of deposit activity in the accounts receivable module, and prepare cash forecast reports.
Maintain an inventory of merchant service accounts, collaborator contacts, and devices.
Support the university’s PCI compliance audit by preparing broadly shared communications, organizing trainings, and supervising annual unit-level assessments.
Oversee the process for users to request, develop, manage, and operate storefronts with their own URLs.
Prepare and monitor Treasurer’s Office purchase orders.
Oversee bank access management for bank counterparties, review access monthly for terminations, and review entitlements quarterly.
Create metrics related to Cash Operations Office activity and present them to leadership.
Work cross-functionally with Finance Division teams and partners across campus.
Aggregate, monitor, assess, and analyze data, and make recommendations related to supervised business processes.
Prioritize responsibilities around seasonality, adapt to emerging issues, and independently research and solve problems.