Cash Management Coordinator

City of Palm Bay•Palm Bay, FL

3d•Onsite

About The Position

Under minimal supervision, conducts day-to-day cash management services and performs administrative duties in the Finance Department. Work involves monitoring daily cash positioning, processing of incoming and outgoing ACH and Wire Transfers, purchasing, accounting, budget preparation, file management, general administration and public relations. Work involves the use of computer applications such as bank provided online financial platforms, Microsoft Word, Excel and Power Point. Independent judgment and initiative are required in performing assigned duties. Reports to the Chief Financial Officer.

Requirements

Associate degree from an accredited college in business administration, accounting or related field
Two (2) years of experience in Treasury/Cash Management
Two (2) years of experience in administrative work
Knowledge of computerized accounting applications
Knowledge of general ledger entries
Knowledge of spreadsheets
Knowledge of accounting
Knowledge of current cash management practices
Knowledge of cash receipts and disbursement internal controls
Must possess a valid Florida's Driver's License
Must maintain an acceptable driving record

Nice To Haves

Experience in a municipal, county or state administration/finance environment preferred.
Familiarity with (Workday) accounting systems preferred.

Responsibilities

Monitors daily cash position, records incoming and outgoing cash activity and works with bank provided software to retrieve banking information.
Examines electronic fund transactions on bank generated reports and printouts.
Identifies electronic transactions posted to the City’s bank accounts.
Contacts the appropriate internal or external party to obtain information needed to reconcile and/or audit all incoming and outgoing transactions posted.
Journals a variety of transactions for input into the General Ledger by Accounting.
Assigns general ledger account numbers to revenues received electronically and prepares journal entries.
Researches issues related to coding of unidentified cash receipts.
Prepares incoming checks for deposit by assigning general ledger account numbers before forwarding to the Revenue Division for transmission to the bank.
Monitors, reviews and wires funds on behalf of departments throughout the City; including but not limited to: pension payments, insurance payments, payroll, payroll taxes, debt payment, etc.
Assists department in the resolution of cash management issues, concerns and administration.
Coordinates invoicing, purchasing, budgeting and project management with the department.
Streamlines procedures where applicable to reduce duplication and improve coordination.
Responsible for allocation and journalizing credit card processing fees and investment fees for all applicable city departments.
Provides centralized cash management support to various departments citywide.
Assists with the preparation of the department’s budget and ensures such tasks are completed within assigned deadlines.
Performs general administrative duties in support of the finance administrative staff; responsible for quality control and quality assurance relative to administrative and clerical functions.
Maintains supplies and equipment inventory in a cost-effective manner.
Uses computer applications extensively such as banking online financial platform, Microsoft Word, Excel and Power Point.
Develops spreadsheets, data bases etc. to streamline work efforts.
Develops and implements file management systems.
Responds to inquiries from the public, other agencies, City staff and others.
Performs other related work as required.